Project Operations
- Assist with the preparation of the G&T, Pacific annual budgets, and quarterly forecast.
- Monitor actuals vs target and contribute to the sub-sector meeting its monthly and annual targets.
- Assist with preparation of annual, monthly operations and bi-weekly status reports for the sub-sector.
- Manage the G&T SEAP Projects accountants and ensure that the team's tasks, deliverables, and targets are met, if required.
- Adhere strictly to SMEC's Business Management System (BMS), Quality Management Systems (QMS) and OH&S procedures.
- Ensure that corporate reviews, approvals, and compliance requirements are met and complied with.
- Any other relevant duties as assigned.
Project Control & Management
- Assist G&T in ensuring G&T project win and delivery activities.
- Oversight support in management and project implementation, specifically monitoring the financial health of projects vis a vis contract and budget and provide timely actions as issues arise.
- Ensure WIP and Debtors are kept at minimum, closely working with country leads, project coordinators, project managers and client, providing necessary actions and resolution for issues encountered.
- Provide inputs to the PPR and flash reports in coordination with the operations manager, finance team, project coordinators and project managers
- Ensure Epicor project plans are up to date
- Ensure that Project compliance requirements are in place (Approvals, PMP, PDS, Risk Management, Project Workspace, Supplier Registration, Due Diligence etc.),
- Ensure contractual obligations are met.
- All accounting, reporting and financial business support services related to the SMEC operations across G&T SEA & Pacific.
- Hold accountability of the integrity of accounting transactional data, adequacy of entity business controls and conformance to corporate, internal and external policies.
Key Performance Indicator
- G&T SEAP Lead satisfaction with the services provided
- Brand awareness and SMEC cultural development,
- Quality, professionalism, technical innovation and excellence,
- Achieving budget, overhead, and contribution at the project level,
- Achievement of debtors age which is an indicator of swift payment of invoices on ongoing and new projects,
- Project commercial delivery to meet client's contract with SMEC and SMEC's expected financial contribution,
- Commercial awareness, timely submission of invoices and financial reports, reduction of lock-up,
- Management of overhead budgets,
- Promoting staff development and project team management, and
- Systems development.
Key Qualifications, Knowledge, Skills, And Experience
- Tertiary qualification - Preferably a Bachelor's degree in Accounting, Finance, Management or in similar field from an accredited university/college with at least 5-7 years solid working experience in Finance/Accounting.
- Ability to write effectively in English to furnish reports and to prepare business development materials including proposals.
- Experience in a Shared Services or BPO environment, an advantage.
- Experience with Enterprise Resource Planning (ERP) software or financial reporting software is a plus.
- Candidate should have sound Finance and Accounting skills, including knowledge of best practices on any or all areas of accounting such as AR, AP, Cash, and Reconciliation.
- Can work with minimal supervision and has a leadership potential.
- Ability to cope with ambiguity and change and maintain high level of professionalism when working under pressure.
- Excellent interpersonal and relationship management skills within a multi-cultural business environment.
- Project Management and hands-on experience, encompassing administrative, commercial and technical aspects, in delivering within project-based budgets and timelines.
- Good interpersonal and communication skills to work effectively within a culturally diverse and multi-disciplinary environment,
- Sound knowledge of Quality Assurance (QA).
- High level communication skills.
Additional Job Description
Job Families for Job Profiles
JF_Administrative & Operations Support; JF_Architecture and Design; JF_Business Development & Marketing; JF_Defence Solutions; JF_Engineering; JF_Environment, Social and Governance; JF_Facility & Asset Management; JF_Fitness and Wellness; JF_Information Technology; JF_People & Culture; JF_Project and Cost Management; JF_Security, Defence & Protective Services; JF_Strategy & Management; JF_Supply Chain Management
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