Senior Finance And Accounting Specialist

Company Description

The Institute of Corporate Directors (ICD) is a non-stock, not-for-profit organization committed to raising corporate governance standards in the Philippines. Established in 1999 by Dr. Jesus P. Estanislao, the organization aims to professionalize corporate directorship in response to the lessons of the Asian financial crisis. As part of the Centers for Excellence in Governance (CEG), ICD is an accredited training institute by the Securities and Exchange Commission (SEC), Insurance Commission (IC), Bangko Sentral ng Pilipinas (BSP), and Governance Commission for GOCCs (GCG). The institute plays a vital role in fostering good governance practices and strengthening the corporate ecosystem in the country.

Role Description

The Finance & Accounting Specialist is responsible for accurate financial reporting, tax compliance, audit coordination, and timely completion of month‑end and year‑end closing activities. Provides continuity support for Accounts Payable and Accounts Receivable functions to ensure seamless finance operations. The role requires strong technical accounting expertise, attention to detail, and compliance with company policies and regulatory requirements.

Qualifications

· Bachelor's degree in Accounting, Finance, or a related field required. Master's degree in Accounting, Finance, or Business Administration preferred.

· Minimum 3–5 years of progressive accounting experience, including leadership of accounting teams and oversight of financial reporting and analysis.

· Certified Public Accountant (CPA), Chartered Accountant (CA), or Certified Management Accountant (CMA) designation preferred.

NATURE AND SCOPE OF WORK

Financial Reporting and Month-End Closing

• Journal Entries: Prepare and record month‑end journal entries, including account reclassifications, reversing entries, depreciation, amortization, and other adjusting entries.
• Bank Reconciliations: Perform monthly bank reconciliations, investigate variances, and resolve reconciling items promptly.
• Account Schedules: Maintain and update account schedules (e.g., cash advances, accruals) with supporting reconciliations to ensure accuracy and audit readiness.
• Closing Activities: Ensure timely and accurate completion of month‑end closing processes in alignment with governance and compliance requirements.
• Financial Statements: Assist in the preparation of financial statements and management reports, ensuring consistency, transparency, and adherence to reporting standards.

Regulatory Compliance and Reporting

· Tax Obligations: Prepare and compute tax obligations, including:

• Withholding Tax (WHT) and Alphalist of Payees
• Value‑Added Tax (VAT) and Summary List of Sales and Purchases
• Corporate Income Tax and Summary Alphalist of Withholding Tax
• Other compliance reports as required by local statutory agencies

· Filing & Payment: Ensure timely filing and payment of taxes in full compliance with BIR regulations.

· Records Management: Maintain tax records, reconciliations, and supporting documentation to ensure audit readiness and transparency.

· Regulatory Monitoring: Track changes in tax regulations and recommend proactive compliance actions.

· BIR LOA Compliance: Prepare reconciliations, schedules, and supporting reports required under BIR Letters of Authority (LOA), ensuring accuracy, completeness, and readiness for audit examinations.

· PCNC Compliance: Maintain financial reports, reconciliations, and supporting documentation aligned with PCNC accreditation requirements, ensuring transparency, accountability, and adherence to governance standards.

Audit Support

• Preparation & Organization: Assist in preparing and organizing audit schedules, reconciliations, and supporting documentation to ensure completeness and accuracy.
• Audit Coordination: Liaise with external auditors during annual, special, and compliance audits, including BIR LOA examinations and PCNC accreditation reviews.
• Inquiry Response: Provide timely and accurate responses to audit inquiries, ensuring transparency and adherence to governance requirements.
• Process Improvement: Support the implementation of audit recommendations and contribute to continuous improvement of internal controls and compliance processes.

Accounts Payable Continuity Support

• Operational Continuity: Provide continuity support for Accounts Payable activities to ensure uninterrupted processing during peak periods, staff absences, or special projects. Responsibilities include:
• Invoice Processing: Prepare, record, and reconcile supplier invoices and payment transactions in the accounting system.
• Payment Preparation: Assist in preparing payment requests and supporting schedules for timely review and approval in compliance with governance standards.
• Disbursement Execution: Support the processing of online payments and other disbursement activities, ensuring accuracy and adherence to internal controls.
• Records & Compliance: Maintain accurate AP records, reconciliations, and supporting documentation to ensure audit readiness and compliance with statutory requirements.

Accounts Receivable Continuity Support

• Operational Continuity: Provide continuity support for Accounts Receivable activities to ensure timely billing and effective collection processes.
• Invoice Management: Prepare and issue customer invoices, recording collections promptly and accurately in the accounting system.
• Receivables Monitoring: Track outstanding receivables and assist in proactive follow‑up with customers to safeguard cash flow and minimize collection risks.