Job Summary
The Senior Facilities Manager is responsible for the strategic leadership, operational oversight, and continuous improvement of corporate workplace facilities. This role ensures that all facilities operations align with organizational objectives, regulatory requirements, wellness standards, and sustainability goals.
The Senior Facilities Manager leads facility teams, manages vendor partnerships, oversees budgets, and drives workplace initiatives that promote a safe, efficient, and employee-centric environment across corporate offices and other assigned properties.
Key Responsibilities
Strategic Facilities Leadership
- Develop and execute facilities management strategies aligned with business objectives.
- Lead the planning, optimization, and enhancement of corporate workspace environments, including executive areas and wellness facilities.
- Drive continuous improvement initiatives to enhance operational efficiency, employee experience, and sustainability performance.
- Provide leadership and direction to facilities personnel, ensuring high service standards and accountability.
Operations & Maintenance Oversight
- Oversee daily operations of corporate offices and assigned properties, ensuring reliability, safety, and operational excellence.
- Manage preventive and corrective maintenance programs, ensuring minimal downtime and optimal asset lifecycle management.
- Coordinate with building administration, landlords, contractors, and vendors to ensure service level compliance.
- Oversee building systems including HVAC, electrical, plumbing, fire protection, and security systems.
Compliance, Risk & Safety Management
- Ensure compliance with occupational safety and health regulations, accessibility requirements, and applicable building codes.
- Monitor adherence to wellness and sustainability standards (e.g., WELL Building Standard or equivalent frameworks).
- Lead emergency preparedness planning, crisis response coordination, and business continuity initiatives.
- Conduct risk assessments and implement mitigation plans.
Workplace Planning & Optimization
- Oversee space planning initiatives, including seating strategies, occupancy planning, and moves/adds/changes (MAC).
- Utilize Integrated Workplace Management Systems (IWMS) or similar digital platforms to monitor space utilization and facilities performance.
- Lead workplace transformation projects and office redesign initiatives as needed.
Sustainability & ESG Initiatives
- Champion sustainability-driven projects, energy management programs, and environmentally responsible operations.
- Support environmental reporting, resource optimization, and green building initiatives.
- Drive initiatives that promote employee wellness and workplace well-being.
Financial & Asset Management
- Develop and manage facilities budgets, capital expenditures (CAPEX), and operational expenditures (OPEX).
- Oversee procurement, contract negotiation, and vendor performance management.
- Ensure accurate asset tracking, lifecycle planning, and inventory management.
- Provide financial forecasting and cost control reporting to senior leadership.
Stakeholder & Vendor Management
- Serve as the primary point of contact for facility-related matters with internal stakeholders and senior management.
- Manage and evaluate vendor contracts and service-level agreements (SLAs).
- Ensure high levels of responsiveness to employee concerns and facility service requests.
Portfolio Oversight
- Oversee additional company-owned or managed properties as assigned, ensuring consistent standards and operational performance.
Qualifications
- Bachelor's degree in Engineering (Electrical, Mechanical, Civil), Facilities Management, Architecture, or related field.
- Professional license (if applicable) is an advantage.
- Minimum 7 years of progressive experience in facilities management, with at least 3 years in a leadership role.
- Experience in corporate, high-end, or sustainability-focused office environments preferred.
- Strong knowledge of building systems, regulatory compliance, and workplace technologies.
- Experience working in wellness-certified or sustainability-driven environments is a strong advantage.
