Senior Executive Search and HR Sourcing Specialist

Job Title: Executive Search Operator (Senior Executive Research and Sourcing Specialist) CONTRACTOR

Also searchable as: Executive Search Consultant, Senior Recruitment Researcher, Talent Acquisition Specialist (Executive/Leadership Hiring), Headhunter

Employment Type: Full-time, remote (Philippines-based), independent contractor

Schedule: Full-time, with required overlap with US Central Time business hours, which is evening hours in PH time, not past midnight in PH

About the Role

MissFit Coaching helps senior and executive professionals land their next role, and much of that happens through the side door: direct conversations with the people who hire, rather than job board applications. We are looking for an experienced Executive Search Operator to find those hiring decision-makers and live opportunities, and to run the day-to-day search workflow with precision. You will work closely with our client services team and report into leadership.

Key Responsibilities

• Identify and map target companies, hiring managers, executive recruiters, and decision-makers for Director, VP, and C-suite level searches
• Conduct deep market and company research, including funding, leadership changes, org structure, and hiring signals
• Source and verify open roles, including unadvertised and hidden market roles, from career pages, ATS portals, executive boards, and niche or association sites
• Build and maintain prospect and target lists in our Momentum Maximizer workbook and CRM, with accurate and current data
• Use LinkedIn Sales Navigator/Recruiter, Boolean search, and data tools to build precise talent and company maps
• Map warm paths, such as client connections to hiring leaders and recruiters
• Draft outreach messages and follow-up sequences for client review
• Track every action, outcome, and next step in our systems the same day; work not logged does not count
• Flag stalled searches, gaps, and risks early, and recommend next actions
• Follow SOPs and contribute improvements to them

Required Qualifications

• Minimum 8 years of experience in executive search, retained or contingency recruitment, headhunting, or senior-level talent sourcing, with at least 4 years focused on Director level and above
• Proven track record sourcing for US or international markets and working with US-based stakeholders
• Advanced Boolean and X-ray search skills; expert-level LinkedIn Sales Navigator or Recruiter
• Experience with ATS/CRM tools (e.g., Bullhorn, Greenhouse, Lever, HubSpot) and spreadsheet-based tracking (Google Sheets or Excel)
• Strong research skills, with the ability to verify information against primary sources
• Excellent written English with a professional, executive-appropriate tone
• High attention to detail and consistent, documented follow-through
• Reliable internet, a quiet workspace, and a computer suited to full-time remote work

Preferred Qualifications

• Experience with executive recruiters networks, search firm operations, or career transition and outplacement services
• Familiarity with reverse recruiting or personal branding work
• Experience using AI tools (such as Claude) to speed up research and drafting
• Experience with Monday.com, Calendly, Google Workspace, and Slack

What Success Looks Like (First 90 Days)

• Fully trained on our workflow and SOPs, with logged work meeting our accuracy standard
• Consistent weekly delivery of verified, high-fit open roles and named hiring contacts for assigned clients
• Measurable contribution to client interview activity

Compensation

If you meet the qualifications stated above, your base compensation will be $700 USD for the first 30 days during onboarding. After that, it will depend on client load and client satisfaction. We use Wise and Payoneer.

To Apply: EMAIL YOUR RESUME AND LOOM TO [Confidential Information]

Submit your resume, and in your loom recording please address these questions below...
We are human, we hire humans. We don't hire AI.

Experience and Depth

1. How do you prioritize your work when there are multiple priorities
2. How do you define executive level
3. Which markets and industries have you sourced in, and which US-based stakeholders have you worked with directly
4. Tell me about a time you found a candidate or opportunity that nobody else found. How did you find it

Quality, Accuracy, and Process

1. If a SOP is unclear or seems wrong, what do you do

Communication and Judgment

1. How do you handle a stakeholder who gives you vague or conflicting direction
2. Tell me about a time you disagreed with a manager or client on approach. How did it resolve

Remote Work and Reliability

1. This role requires working US Central Time hours. What is your setup, and how have you sustained night-shift work before
2. What does your backup plan look like for power or internet outages
3. How do you stay productive and accountable with minimal supervision

AI and Tools

1. How have you used AI tools in your sourcing or research Give one specific example, including where it failed or needed correction.

We are hiring this week. Don't delay!