The Senior Executive, HR (Compensation & Benefits) is responsible for the effective administration and continuous improvement of payroll, employee benefits, and compensation processes. This role ensures compliance with statutory requirements, supports audit and reporting needs, and provides advisory support to stakeholders on compensation and benefits matters.
Key Responsibilities
1. Payroll & Compensation Administration
- Manage end-to-end monthly payroll processing with high accuracy and within stipulated timelines
- Ensure payroll reconciliation and preparation of reports for management review
- Ensure compliance with internal policies and statutory regulations in all compensation matters
- Collaborate with Finance on payroll-related reporting and government grant payouts
2. Statutory Compliance & Government Submissions
- Prepare and submit statutory filings (CPF, IRAS income tax, IR21, NS claims, childcare/parental leave claims, etc.) accurately and timely
- Maintain compliance with Employment Act and relevant government regulations
- Coordinate government surveys and submissions (e.g., MSF, MOM requirements)
- Ensure proper documentation for audits and regulatory requirements
3. Employee Performance Appraisal & Annual Budgeting
- Assist in the employee performance appraisal exercise
- Assist in the annual salary review, increment and bonus exercises, including data collation and analysis
- Support the annual budgeting exercise and provide data insights to aid decision-making
4. Benefits & Insurance Administration
- Administer employee benefits programmes, including leave, medical benefits, and allowances
- Manage staff insurance policies, renewals, claims, and liaison with brokers/providers
- Maintain up-to-date knowledge of statutory insurance requirements
- Provide advisory support to employees on benefits and claims processes
5. HRIS & Data Management
- Serve as the system administrator for HRIS platforms (e.g., payroll, leave, and claims systems), ensuring optimal system performance and governance
- Maintain accurate and up-to-date employee data in HR systems (e.g., payroll, leave, claims systems)
- Ensure system integrity, proper access controls, and compliance with policies
- Review payroll codes and system configurations in line with statutory updates
- Support troubleshooting and user queries related to HR systems
6. Reporting, Audit & Governance
- Prepare payroll, compensation, and HR reports for management and Board review
- Support internal and external audits by providing required documentation and data
- Ensure accurate records and proper audit trails for payroll and benefits transactions
- Maintain data accuracy for key management personnel compensation reporting
7. Employee Support & Advisory
- Serve as a point of contact for staff queries on compensation, benefits, payroll, and HR systems
- Provide clear, timely, and professional guidance to employees and stakeholders
- Partner with HR team and line managers on compensation-related matters
8. Vendor Management & Contract Administration
- Manage relationships with HR vendors, insurers, payroll providers, and service providers to ensure the smooth delivery of services.
- Coordinate the timely renewal of vendor contracts to ensure continuity of services and compliance with organisational requirements.
- Process and verify HR-related invoices and payment requests, ensuring accuracy, completeness, and timely submission for approval and payment.
- Liaise with vendors and service providers to investigate and resolve operational, billing, system, and service-related issues in a timely manner
9. Process Improvement & Projects
- Identify opportunities to improve and streamline payroll, benefits, and reporting processes
- Drive automation HR projects
- Participate in HR projects (e.g., benefits review, system enhancements, process redesign)
- Contribute ideas to improve efficiency and effectiveness of HR operations
Requirements
- Degree in Human Resource Management, Business, or related discipline
- Minimum 3 to 5 years of relevant experience in payroll and compensation & benefits
- Strong knowledge of Singapore Employment Act and statutory requirements
- Experience handling payroll systems and HRIS platforms - Timesoft and Frontier preferred
- Proficiency in Microsoft Excel (e.g., Pivot Tables, VLOOKUP)
- Strong attention to detail, accuracy, and ability to meet tight deadlines
- Good communication and interpersonal skills
- Ability to work independently and collaboratively
Key Competencies
- High level of integrity and confidentiality in handling sensitive data
- Strong analytical and problem-solving skills
- Ability to manage multiple priorities and deadlines
- Proactive mindset with continuous improvement orientation
- Effective communication and stakeholder engagement
