Job Description

We are seeking a highly organized and detail-oriented individual to provide top-level administrative support to the Chairman. In this role, you will ensure the smooth functioning of the office, managing a wide range of responsibilities from coordinating meetings and handling communications to managing confidential matters. You will also serve as the primary point of contact between the Chairman and both internal and external stakeholders, facilitating effective communication and prioritization of tasks

Key Responsibilities

Manage the Chairman's calendar, organize meetings, and arrange travel. Prepare materials
for meetings, presentations, and reports while handling all correspondence to ensure timely
responses.
Coordinate board meetings and executive events, managing logistics such as venue booking,
travel arrangements, and virtual meeting setups.
Act as the first point of contact for the Chairman's office, handling inquiries and prioritizing
incoming communications to ensure the Chairman is informed of urgent matters.
Maintain both physical and digital files, ensuring confidentiality, and draft or edit documents
on behalf of the Chairman.
Manage sensitive information with discretion, ensuring communications and decisions are
properly documented in line with company policies.
Assist with special projects, coordinating with departments to ensure timely progress and
completion.
Act as a liaison between the Chairman and senior management, board members, clients, and
other stakeholders to ensure accurate and smooth communication.
Handle complex travel arrangements for the Chairman, including international trips, and
assist with the organization of corporate events and conferences.
Support the chairman's family with their travel and personal matters, coordinate the renewal of
yacht licenses, manage payments for yachts and overseas properties, and liaise with
property managers.
Take on any ad-hoc duties as assigned to ensure the Chairman's needs are met efficiently

Job Requirements

Bachelor's degree in Business Administration, Communications, or a related field is
preferred.
Minimum of 5 years in a high-level executive support role, preferably supporting C-suite
executives.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), scheduling software,
and document management systems.
Proven ability to handle confidential information with integrity and professionalism.
Excellent written and verbal communication skills.
Able to thrive in a fast-paced environment.
Excellent organizational and time management skills, with the ability to multi-task and
prioritize tasks effectively.
High level of accuracy in work, especially in correspondence and document preparation.
Ability to anticipate needs and proactively address potential challenges or opportunities.
Strong relationship-building skills, with the ability to work collaboratively across different
levels of the organization.
Strong problem-solving skills and the ability to work independently with minimal
supervision.
A proactive and positive attitude with the ability to adapt to changing priorities and
deadlines.