Senior Executive Assistant

**To apply, kindly submit your resume in English. Please note that any other format will not be considered.**

Who we are:

Kajae is a premium staff augmentation company, connecting top global talents to thriving US companies and clients offering fully remote opportunities. Our team hails from over 15 different countries, with the majority coming from the Philippines and Latin America. We pride ourselves on our tight-knit culture and strong bonds, despite working remotely across diverse timezones.

What We Offer:

Competitive salary. Receive your pay in USD!

100% fully remote work setup. Work from home or work from anywhere in the world forever! Eliminate the hassles of commuting and be around family more without missing out on life's biggest moments.

Healthy work-life balance. There's nothing we prioritize more. We do regular check-ins with the team for the first few months to provide support and work advice. We also make sure you are working with only the best clients and a healthy work environment.

Health Insurance. Covered after the third month of contract.

Mental Health Support Program. We have an in-house mental health professional to make sure our team members have all the support they need.

Referral Bonuses. Earn up to $100 USD for every successful candidate you refer (because you'll want to tell your friends!)

Fun virtual events. We have monthly virtual events where everyone gets together, play fun games, celebrate special holidays, with many opportunities to win cash and exciting prizes.

Kajae Spotlight Bonus. With stellar performance comes the Kajae Spotlight cash bonus!

We have a tribe! Get the chance to engage with the whole team on our team's social platform and earn coins along the way. Bid on some of our crazy auctions and get the chance to win prizes like Airpods, Apple Watch, Starbucks gift cards, shopping or experience vouchers, and more!

Continuing Education. 100% free courses offered through our university partners in the US in order to earn academic credits for Master's or Graduate Degree programs.

All-Expense Paid Summits. Earn your way to our annual Kajae Summit as a reward for your outstanding performance and tenure. The last two summits were held at Palawan, Philippines and Cusco, Peru (we saw Machu Picchu together!).

About the Role

We are looking for a highly intuitive, proactive, and detail-oriented Executive Assistant to support a fast-moving founder. This role goes beyond traditional admin support we need someone who anticipates needs, understands communication style, drives follow-ups, and systematizes operations to make life significantly easier.

The ideal candidate has excellent energy, strong communication instincts, and the ability to operate independently while staying aligned with the founder's voice and priorities.

Key Responsibilities

Inbox & Communication Management

• Log into and manage the executive's email daily
• Draft and send emails in the executive's voice
• Handle ongoing email communications with professionalism and clarity
• Track conversations and ensure no follow-ups fall through the cracks
• Manage high-volume follow-up across email and text

CRM & Systems Support (GoHighLevel)

• Work inside GoHighLevel (GHL) daily
• Understand automations and workflows (not necessarily building from scratch, but understanding how they function)
• Upload contacts, manage records, and maintain data accuracy
• Ensure campaigns and communications align with the executive's voice

LinkedIn & Light Marketing Support

• Manage LinkedIn engagement and messaging
• Support light marketing initiatives and communications
• Assist with outreach and connection follow-ups
• Ensure consistent brand tone across platforms

Calendar & Scheduling

• Manage and optimize calendar scheduling
• Coordinate calls, reschedules, and confirmations
• Protect focus time and proactively identify scheduling conflicts

Systems & Optimization

• Identify inefficiencies and proactively systematize processes
• Create simple workflows to improve daily operations
• Organize files, communications, and task management systems
• Anticipate needs before they become urgent

Requirements

Core Skills

• Fluent, professional written and verbal communication
• Strong follow-up discipline and accountability
• Highly intuitive able to understand tone, priorities, and unspoken expectations
• Strong organizational and calendar management skills
• Experience working inside GoHighLevel (GHL)
• Comfortable managing LinkedIn communications
• Tech-comfortable and able to upload, organize, and manage digital assets

Personal Qualities

• Excellent energy and positive attitude
• Extremely proactive takes initiative without being asked repeatedly
• System-minded and naturally looks for ways to simplify and optimize
• Detail-oriented with strong execution
• Discreet and trustworthy
• Calm under pressure and adaptable