Join Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses Worldwide!
Are you ready to be part of a professional community that's powering businesses globally to save, grow and transform Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence Look no further - hammerjack has the perfect opportunity for you!
Role: Senior Executive Assistan
tLocation: Remot
e
About U
s:At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission To improve lives by fostering meaningful professional relationships and driving success on a global scal
e.
Our Impa
ct:Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a ti
me.
Key Responsibili
ties
1. Executive & Administrative Su
- pportManage complex calendars, schedule meetings, and coordinate across multiple time z
- ones.Maintain and prioritize inboxes; draft and manage correspond
- ence.Prepare agendas, meeting notes, and follow-up act
- ions.Manage document filing and version control (Google Drive, Dropbox, DocuSign, Adobe S
ign).2. Travel & Event Coordin
- ationBook and manage domestic and international travel itinera
- ries.Prepare travel packs, visa documents, insurance details, and logis
- tics.Coordinate business events, investor meetings, and occasional personal engagem
ents.3. Expense Management & Vendor Coordin
- ationProcess invoices and expense claims; manage reimbursem
- ents.Liaise with finance teams and vendors for payment trac
- king.Maintain subscription and renewal regis
ters.4. Personal Su
- pportAssist with personal travel, household or vendor coordination, and filing of personal docum
- ents.Manage appointments, correspondence, and occasional errands for supported execut
ives.5. Confidentiality & Compl
- ianceHandle sensitive business and personal information with the utmost discre
- tion.Maintain strict confidentiality and respect information barriers between enti
ties.
Required Skills & Expe
- rience
5+ years experience as an Executive Assistant, ideally supporting senior management or principals in professional services, finance, or real - estate.Strong written and verbal communication skills in E
- nglish.Advanced proficiency in Google Workspace and Microsoft 365), DocuSign, Zoom, and online travel
- tools.Proven ability to manage competing priorities, anticipate needs, and work indepen
- dently.Exceptional organisational skills and attention to
- detail.Demonstrated integrity, judgment, and discretion in managing confidential m
atters.Preferred Att
- ributesExperience supporting multiple stakeholders simultan
- eously.Ability to work across different entities or busi
- nesses.Familiarity with Australian business practices and time
- zones.Comfortable with both professional and personal
tasks.Workin
- g HoursAligned to Sydney business hours, with flexibility for early or late calls during travel or deal ac
tivity.
What's in It
- for You:Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life
- balance!Inspiring Workspaces: Our offices are strategically located and designed to fuel your be
- st work.Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and bever
- age bar.Dynamic Open Spaces: Conducive for productivity and cre
- ativity.State-of-the-Art Security: Ensuring your safety and peace
- of mind.Game Rooms: Take a break and unwind with our recreational fac
- ilities.Competitive Compensation: Your talents deserve to be rewarded! We help you negotiate with our
- clients.Professional Growth: Access to ongoing training and development opportunities to help you reach your full po
- tential.A Supportive Community: Join a diverse and inclusive team that's dedicated to your
- success.Global Impact: Be part of something bigger and make a difference on a globa
l scale.Ready to Make a Dif
ferenceIf you're ready to join a dynamic team and be part of something truly special, we want to hear from you! Apply directly on this job ad, and let's forge a brighter future t
ogether!
hammerjack is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all e
mployees.
