Support Leadership Execution and Strategy and Create Global Impact
The Senior Executive Assistant operates as a strategic partner to leadership, ensuring seamless execution of priorities at the highest level of the organization. This role goes beyond administrative support-driving alignment across stakeholders, enabling executive decision-making, and managing critical initiatives that influence both customer and employee experience. Positioned at the center of business operations, this is a career-defining opportunity for professionals who excel in high-trust, high-impact environments.
Snapshot
Employment Type: Full-time
Shift: Morning shift, flexible schedule
Work Setup: Hybrid, Makati
Benefits
- Competitive salary package
- Hybrid work arrangement
- HMO coverage with free dependent upon regularization
- Prime office location with access to MRT stations, restaurants, and banks
- Fully customized Emapta laptop with complete peripherals
- Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
- Unlimited upskilling through Emapta Academy courses (Want to know more Visit: https://emapta.com/training-calendar/)
- Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
- Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
- Unlimited opportunities for employee referral incentives across the organization
- Standard government and Emapta benefits
- Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
- Fun engagement activities for employees
- Mentorship and exposure to global leaders and teams
- Career growth opportunities
- Diverse and supportive work environment
Qualifications
- Bachelor's degree in Business Administration, Communications, or related field
- At least 7 years of experience as an Executive Assistant
- Proven experience supporting senior executives
- Demonstrated capability in project management and execution
- Excellent written, verbal, and interpersonal communication skills
- Advanced proficiency in Microsoft Office Suite and adaptability to new systems
- Strong attention to detail and accuracy across all deliverables
- Positive attitude with ability to collaborate across teams
- Strong time management and prioritization skills
- Proactive problem-solving mindset with adaptability to change
Responsibilities
Administrative Tasks
- Act as the point of contact among executives, clients, and internal and external partners
- Prepare meeting materials, track minutes, and monitor progress of action items
- Receive and sort daily mail, file documents, and act on pending items accordingly
- Plan and organize division-wide events
- Coordinate with vendors and focal persons to secure required items and services
- Draft, edit, and review company-wide or client-specific communications with accuracy and professionalism
- Provide executive support through transcribing, formatting, editing, and transmitting text, data, and graphics
- Lead assigned projects and initiatives, including company-wide programs and executive presentations
- Collaborate with the Executive Team and Department Managers to support strategic execution
- Develop strong understanding of company offerings and coordinate with departments for seamless operations
- Apply critical thinking to evaluate communications, anticipate responses, and assess impact
- Contribute to team outcomes and provide support as needed
- Maintain strict confidentiality of sensitive information and company matters
Communication and Correspondence
- Screen and prioritize communications including calls and emails, addressing urgent matters accordingly
- Research and respond to communications with sound judgment
- Format memos, emails, presentations, and reports for internal and external use
- Facilitate communication between executives and stakeholders to maintain alignment and trust
Travel and Calendar Management
- Organize and schedule meetings with accuracy and efficiency
- Coordinate meeting logistics, including attendee notifications and setup
- Book travel arrangements including flights, transportation, and accommodations
- Manage executive calendars and schedules
Reporting
- Evaluate effectiveness of strategies and recommend improvements
- Prepare reports as requested by the immediate manager
- Maintain organized filing systems and accurate records
Project Coordination and Management
- Execute special projects and assigned initiatives
- Manage multiple projects simultaneously with strong prioritization
- Deliver projects on time, within scope, and within budget
Confidentiality
- Safeguard highly sensitive business and personal information
Other Responsibilities
- Perform additional administrative and operational duties as assigned
Welcome to Emapta Philippines!
At Emapta, recognized as one of HR Asia's Best Companies to Work For in Asia 2025 and a finalist in 2026 Inspiring Workplaces Awards Asia, you'll build a career in an environment designed for growth, trust, and long-term success. With a strong culture rooted in care, inclusion, and accountability, every role contributes to delivering world-class outcomes.
Be part of a team that powers global partnerships: spanning 20 offices across 11 countries and supporting 1,000+ clients. Your work drives real impact behind the scenes.
At Emapta, you're part of a community of 11,000+ professionals building meaningful careers with purpose.
We place integrity at the heart of everything we do and truly value the human experience.
- Tim Vorbach, CEO
Apply now and be part of the #EmaptaEra.
