Senior Executive Assistant (AI-Savvy)

About Us:

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals.

About the Role

We're looking for a proactive and highly organized Executive Assistant to support the Founder across multiple international businesses spanning the UK, Europe, the Middle East, and Asia.

This is a fast-paced role for someone who thrives on keeping things organized, enjoys solving problems, and is comfortable using AI tools to improve productivity.

What You'll Do

• Manage calendars, meetings, and travel across multiple time zones.
• Organize and prioritize emails, ensuring urgent matters are addressed promptly.
• Coordinate projects across several businesses.
• Prepare documents, presentations, and reports.
• Maintain databases, contacts, and business records.
• Assist with basic bookkeeping administration, including expenses and receipts.
• Coordinate logistics, suppliers, contractors, and external partners.
• Use AI tools such as ChatGPT and Claude to draft content, streamline workflows, and improve efficiency.
• Support publishing, documentation, and special business projects.

What We're Looking For

• 3+ years of Executive Assistant, Senior Administrative, or Operations support experience.
• Excellent English communication skills.
• Strong organizational and time management abilities.
• Confident working independently in a remote environment.
• Tech-savvy with Microsoft Office, Google Workspace, and productivity tools.
• Experience using AI tools is highly desirable.

You'll Succeed If You Are

• Proactive and resourceful.
• Highly organized and detail-oriented.
• Comfortable managing multiple priorities.
• Confident asking questions when clarification is needed.
• Professional, trustworthy, and discreet.

Additional Notes:

• Work Setup: Home-based (minimum internet speed of 50 Mbps required)
• Schedule: Monday-Friday, 12:30 PM-10:00 PM Manila Time

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the I'm Interested button I hereby allow Outsourced Quality Assured Services, Inc. (Outsourced) to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.