Senior Estimator & Project Coordinator (AU Construction)

Position Title: Senior Estimator/Project Coordinator

Schedule: Monday – Friday, 9:00 am - 5:30 pm NSW, AU Time or 7:00 AM – 3:30 PM PH Time

Holiday to follow: NSW, AU Holidays

Workdays: Mon - Fri

Work Set-up: Work From Home or office.

Work Details: Full-time

About the role

Our Client is seeking an experienced, highly analytical, and detail-oriented Estimator / Project Coordinator with 4 to 6 years of local Australian construction Industry experience to join their growing team in Sydney.

As a dynamic building company with a strong reputation for high-quality residential builds and complex renovations, commercial fit-outs and modifications, insurance repairs, and remedial works, the Company prides itself on building things right and pricing them perfectly.

In this pivotal role, you will work directly with the Australian team and act as the true right hand person to the business owner. You will play a fundamental role across the entire project lifecycle, with a primary focus on ensuring zero variance financial accuracy during the estimating phase to eliminate on-site surprises, followed by tight, organised execution during project delivery.

Key Responsibilities

Estimating & Tendering

• Prepare precise trade takeo s and comprehensive material quantifications using, digital plans diagnostic reports, engineering specifications, and site data.
• Manage tender bids seamlessly from the initial query through to submission

deadlines.

• Establish highly detailed scopes of work that clearly break down each project's

unique requirements to eliminate grey areas and prevent post-contract variations.

• Utilise software pricing databases validated against live quotes from local Sydney

suppliers and subcontractors to maintain strict cost accuracy in line with market

trends.

• Conduct rigorous apples-for-apples quote comparisons between competing

subcontractors to ensure no hidden exclusions exist before awarding contracts.

• Evaluate variations and change orders to ensure profitability stays protected

throughout construction.

• Deep understanding of the National Construction Code (NCC) / Building Code of

Australia (BCA), and relevant Australian Standards (e.g., AS3740 for waterproofing,

AS3600 for concrete, and AS1684 for timber framing).

• Ability to identify and price compliance-related items such as Home Building

Compensation Fund (HBCF) insurance, Council/DA/CDC conditions, and Long

Service Levies.

• Proven ability to analyse diagnostic reports and engineering specifications for

remedial and renovation works and organise physical site inspections by the

Australian team.

• Expertise in estimating demolition, site-preparation, hazardous material handling

(e.g., asbestos removal), structural propping, and make-good costs.

• Ability to build a realistic contingency framework into renovation tenders to protect

the business from unforeseen structural issues.

• Experience in pricing commercial-grade materials (fire-rated systems, commercial

glazing, acoustic requirements) and specialised commercial trades.

• Ability to factor in commercial project overheads, including site-specific Work

Health & Safety (WHS) compliance, SWMS (Safe Work Method Statements)

preparation costs, and site allowance expectations if applicable.

• Understanding of commercial contract terms, including liquidated damages,

retention sums, and strict variation submission clauses.

• Lead a formal Pre-Construction Handover meeting for won projects, ensuring the

site delivery team completely understands the budget allocations, margins, and

agreed subcontractor scopes.

Project Coordination & Stakeholder Liaison

• Call and qualify subcontractors to ensure competitive, airtight pricing on every

trade package.

• Liaise with trusted suppliers to source high-quality building materials within

scheduled timelines.

• Coordinate procurement workflows to guarantee items arrive on-site exactly when

needed.

• Monitor live project expenditure against the original estimate during construction,

alerting the Owner immediately to any potential budget overruns.

• Conduct a brief post-project financial review to compare estimated and actual

costs, capturing data to improve accuracy in future tenders.

• Collaborate directly with the Owner to provide strategic operational support and

clear financial transparency.

Required Skills & Qualifications

• Experience: 4 to 6 years of proven estimating and project coordination experience

within the Australian building sector, with a demonstrated track record across

residential new builds, extensions/renovations, commercial modifications, and

structural remedial works.

• Education & Qualifications: Tertiary qualification in Construction Management,

Quantity Surveying, or a relevant structural trade background with equivalent hands-

on industry experience.

• Software Mastery: Advanced proficiency in BuilderTrend for project tracking,

scheduling, and workflows, alongside proven experience using dedicated digital

takeo software for precise material quantifications.

• Costing Data Expert: Advanced proficiency in using Cordell Estimator (or a verified

equivalent data software tool) to benchmark material and labour rates against

current market fluctuations.

• Communication & Negotiation: Flawless written and spoken English with the ability

to negotiate firmly and professionally with subcontractors regarding scope

exclusions, and articulate variation costs clearly to clients.

• Quality Control & Financial Discipline: Exceptional attention to detail with a hard

rule of checking, verifying and cross-referencing your own takeo s against

engineering details before final submission to achieve a zero-variance target.

• Industry Knowledge: Deep understanding of Australian construction

methodologies, the National Construction Code (NCC), relevant Australian

Standards (waterproofing, structural concrete, timber framing), and Workplace

Health & Safety (WHS) requirements for commercial sites.

Perks & Benefits:

· Company-provided desktop/laptop with back-up internet.

· HMO from day one.

· 15 Vacation + 5 Sick Leaves.

· Annual performance reviews.

· Employee loan facilities.

· Fun company events with prizes and recognition.

Join Us & Earn a ₱10,000 Sign-On Bonus!

• In addition to competitive compensation and career growth opportunities, new hires may qualify for a ₱10,000 sign-on bonus after meeting employment requirements.