Job Overview:
The AR and Accounting Specialist (Senior Associate) is responsible for ensuring that work delegated by the Controller and Senior Accountant is completed accurately, efficiently, and within established deadlines. This role performs end-to-end bookkeeping functions to ensure the accuracy, completeness, and integrity of financial records.
Responsibilities include managing accounts receivable processes, maintaining accurate accounting records, assisting with month-end and year-end activities, and supporting financial reporting requirements. The AR and Accounting Specialist is expected to exercise strong attention to detail, maintain organized documentation, and proactively identify and resolve discrepancies.
Work Schedule:
- 4:00 AM to 1:00 PM Manila Time – Monday to Friday
Work Setup:
Office Assignment:
- MAKATI OFFICE: 22F Tower 1, One Ayala Corporate Center, Ayala Ave., Makati City
JOB RESPONSIBILITIES:
- Monthly client accounting/ bookkeeping projects.
- Maintaining client books as per supervisor instructions.
- Review CAS projects to ensure quality of the following documentation:
- Ensure bank and credit card accounts have been properly reconciled each month.
- Analyze balance sheet comparisons and identify any document differences.
- Verify items under $1K are not capitalized to fixed assets.
- Customer Service and communication with Client as needed.
- Self-sufficient to resolve issues in QuickBooks online and desktop.
- Perform clean-up and catch-up bookkeeping by reviewing, reconciling, and correcting historical financial records to restore accurate and up-to-date books
- ACCOUNTS RECEIVABLE:
- Track and invoice re-occurring invoices and run payments monthly.
- Process payments such as ACH, wire transfer, and check payments.
- Reconciliation postings daily.
- Monitor Billing e-mail for internal invoice requests such as 1099's and retainers or miscellaneous requests.
- Checks rate sheet for appropriate invoice amount.
- Prepares credit memos, using the correct GL codes and journal entries.
- Track client retainers.
- Reaching out to new clients to have account on file.
- Create statements upon client requests.
- Monitor tax return submissions in Tax Dome to ensure clients receive invoices in a timely manner. Update, track, and maintain tasks within Tax Dome accurately, ensuring all workflow statuses and related activities are properly documented and followed through to completion
- Assist in researching and resolving billing discrepancies in a timely manner
JOB QUALIFICATIONS:
- Bachelor Degree in Accounting, Finance or related field of study.
- MUST have US 3-5 years of recognized bookkeeping or (CAS) Client Accounting Service.
- QuickBooks Experience: Transactional accounting with QuickBooks experience, a minimum of 2 years of recent experience working within QuickBooks Online or QuickBooks desktop.
- Bookkeeping Experience: Proficient in QuickBooks, ability to navigate various workflows including A/R, A/P, payroll, sales tax, journal entries, financial reporting, 3rd party apps integration, banking and credit card reconciliations.
- Knowledge of US tax laws, regulations and deadlines
What D&V Philippines can offer you:
D&V Philippines is a place where you can build and grow your career because we invest in your training and development. You'll be a key player in our mission to deliver high-quality, cost-effective finance and accounting services for CFOs and professional services firms in Australia, Asia-Pacific, Europe, the United States, and the United Kingdom.
You'll also get to enjoy these perks on top of the essential employee benefits:
- Competitive salary with non-taxable allowances
- Health and wellness benefits
- Vacation and sick leave credits
- Yearly company and employee performance bonuses
- Free meal during office days
- Parent-friendly office
- Training and certifications
- CPD Training Assistance and PRC license renewal reimbursement
- Year-round employee engagement activities
