Duties And Responsibilities
What this job involves and what the senior analyst will perform:
Compliance and Risk Management
- Conduct mandatory sanctions screening for new and existing vendors; escalate matches to Account teams
- Monitor supplier compliance including HSSE status, insurance, and mandatory documentation
- Proactively manage expiring supplier documentation with Account Operations; monitor third-party risk during contract setup
Reporting and Analytics
- Utilize BI dashboards to track processes and share updates with Procurement and Operations teams
- Update monthly Account Reports with regional compliance status; generate ad-hoc reports as requested
- Maintain accurate records and logs of correspondence and documentation
- Help drive critical business decisions by analyzing metrics and designing reports
- Create and design report templates that the Team members can use to generate reports themselves. Intention is to have minimal need for explanation of data and maximize the value of the system/tool through actionable insights
- Adoption Metrics - 100% of reports sent as per agreed frequency. Drive adoption of the System/Tool through reporting of key metrics
- Working with Key Operation stakeholders across the account globally
- Look to innovate with new reporting and Business Intelligence (BI) technologies to help minimize workload involved with generating all types of report
Stakeholder Communication and Operational Support
- Communicate with Account Team to facilitate timely process completion and provide regular progress updates
- Build and maintain effective relationships with internal teams and key vendors; escalate issues to Account and Procurement teams as needed
- Provide technical support for procurement systems and support compliance execution in sourcing initiatives
- Assist with data improvement projects and ad-hoc sourcing initiatives
- Identify and escalate priority issues; manage competing priorities with attention to detail and urgency
Performance objectives
Personal Effectiveness:
- Works independently under limited supervision on routine tasks; seeks guidance on non-routine or complex situations
- Sets performance targets and monitors own work within established operational boundaries, exercises discretion in day-to-day activities
- Manages multiple priorities efficiently; adapts work practices and procedures to meet objectives that impact quality and team effectiveness
Decision Making:
- Analyses issues that are unclear or atypical; independently develops solutions to problems
- Implements minor process improvements to enhance job effectiveness
- Independently develops work priorities for manager review; escalates complex matters appropriately
Relationship Building:
- Builds direct relationships across the wider team to obtain and provide information on matters of importance to the organization
- Provides guidance and assistance on practices to lower-level employees
- Coordinates effectively with cross-functional teams on interconnected activities
Communication:
- Communicates clearly with internal and external stakeholders on routine matters
- Explains detailed and moderately complex practices, procedures, and policies to reach agreement with contacts outside own work area
- Translates data and information into actionable insights for stakeholders
- Demonstrates practical knowledge of operational systems; applies analytical thinking to resolve issues
Key Skills
- Proven client-facing support experience handling multi-channel communications
- Proficient in MS Office with advanced Excel skills for analysis and reporting
- Practical knowledge of operational systems and business procedures with strong attention to detail
- Analytical thinking to independently develop solutions to complex and atypical problems
- Ability to handle multiple deliverables simultaneously and independently prioritize work deliverables
- Works independently under limited supervision with sound judgment
- Strong interpersonal skills to manage diverse stakeholders across wider teams
- Excellent written and oral communication skills to explain complex practices and reach agreement
- Provides guidance and assistance on practices to lower level employees
Sounds like you
To apply, you need to have:
- Minimum Bachelor's degree in Business Administration, Supply Chain Management, Real Estate Management, or related field
- 1-2 years of experience in procurement, vendor management, contract administration, or client-facing support roles
- Good written and verbal communication skills; explains complex procurement practices and policies effectively
- Practical knowledge of contract procurement processes, supplier documentation, and compliance monitoring; real estate or facilities management experience highly regarded
- Demonstrated experience working in team environments with ability to build relationships both internally and externally
- Track record of managing and prioritizing multiple projects with competing timelines
