Duties & responsibilities
The DFAT Supplier Compliance role manages the complete supplier lifecycle from onboarding through ongoing compliance monitoring. This position ensures all vendors meet compliance requirements while maintaining efficient processing timelines through the Aravo system. The role requires collaboration with internal and external business partners and suppliers to uphold JLL's risk management standards and client requirements.
Supplier Onboarding and Compliance Management
- Monitor new vendor registrations and provide status updates to Account Operations teams
- Ensure all required account-specific documentation is collected and filed in Jaggaer
- Maintain vendor compliance tracking systems and update supplier status as documents are received
- Conduct mandatory sanctions screening for new vendors and renew screenings every three years for existing vendors
- Escalate any screening matches for Account review
- Create new Aravo vendor engagements (New vendor new engagement) where required
- Create new vendors in Aravo for Jaggaer RFx purposes (New vendor basic) where required
- Initiate Aravo invitations for non-compliant vendors and monitor completion
- Ensure DFAT-account specific HSSE process is followed, and compliance is recorded accordingly
Internal and External Communication
- Communicate with Suppliers where required to facilitate the swift completion of Aravo processes
- Provide regular progress updates to Account Operations teams on Aravo processes
- Proactively work with Account Operations to manage expiring supplier documentation
- Keep Account Procurement teams informed of status updates and escalate issues when necessary
Compliance Tracking and Insurance Management
- Add new vendors to compliance tracking systems and update their information as needed
- Monitor and update supplier compliance details including HSSE status, insurance information, and mandatory Account documentation
- Manage supplier insurance requirements to achieve compliance
- Process insurance deviation requests when suppliers cannot meet standard coverage levels
- Archive inactive vendor records
Reporting and Analytics
- Use Business Intelligence dashboards to track all Aravo processes and share updates with Procurement and Operations teams
- Update monthly Account Sourcing Reports with compliance statistics by region and hub
- Create monthly snapshots of supplier insurance compliance status across all regions
General Support
- Provide technical support for Jaggaer and Aravo systems
- Generate additional reports as requested by management
Performance objectives
Personal Effectiveness:
- Sets compliance targets and monitors supplier onboarding timelines with guidance from direct supervisor
- Tracks progress against compliance metrics and achieves vendor registration goals through regular consultation with direct supervisor
- Maintains accurate records and documentation while managing multiple competing priorities with attention to detail
Decision Making:
- Makes suggestions for solutions that resolve problems or improve operations
- Actively searches out improvement opportunities and implements them after consulting on strategy and options with their direct supervisor
- Evaluates vendor compliance status and makes appropriate escalation decisions for screening matches and risk acceptance processes
Relationship Building:
- Conducts open, collaborative relations with superiors, peers & clients
- Gains respect of JLL people and
- Ability to manage and see links across a diverse range of activities
Communication:
- Communicates effectively with superiors, peers and clients
- Listens effectively and communicates through actions and example
- Well-developed internal consulting skills, displaying strong analytical thinking, problem solving, and negotiation ability
Sounds like you To apply, you need to have:
- Relevant work experience in supplier management, procurement, or vendor compliance with knowledge of onboarding and compliance tracking processes
- Proficiency in vendor management platforms (Aravo, Jaggaer) and advanced Excel skills for reporting and analytics
- Demonstrated ability to manage multiple vendor engagements simultaneously while meeting strict compliance deadlines
- Strong attention to detail for managing supplier documentation, insurance requirements, and compliance status across multiple accounts
- Excellent written and verbal communication skills with ability to coordinate between suppliers, Account Operations, and Procurement teams
- Flexible attitude and team player who can adapt to changing priorities and work effectively both independently and collaboratively
- Relationship builder with proven ability to maintain professional relationships with internal stakeholders and external vendors
What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay, and benefits package.
We will also require you to register in our career site: https://www.us.jll.com/en/careers to capture your details in our system.
Apply today!
To ensure that you progress the soonest with your application please have basic pre-employment requirements ready (NBI clearance, official transcript of records, government IDs, etc.).
