Job Description

Based in: Manila, Philippines

We are looking for a highly organized and dependable Sr Admin Assistant to support our team's day-to-day operations and project requirements. This role will work directly under the Account Director.

Work Setup

This is a mostly work-from-home position. However, applicants must be based within the Greater Manila Area or be willing and able to travel to event locations and attend in-person meetings across Metro Manila.

Due to the nature of events and project-based work, the frequency of on-site requirements may vary and can sometimes be scheduled on short notice. Working hours will also depend on project timelines and deliverables, so flexibility is essential.

Key Responsibilities

Transcribe, consolidate, and organize meeting minutes
Track action items and follow up with assigned team members
Coordinate team schedules, meetings, deadlines, and project requirements
Manage filing systems, databases, records, and shared digital folders
Draft and manage professional correspondence
Assist with project coordination and administrative requirements
Provide general administrative support to the Account Director and wider team
Help ensure that tasks, documents, and deliverables are completed accurately and on time

Qualifications

3–5 years of experience handling mid- to high-level administrative responsibilities and project coordination
Excellent attention to detail and strong organizational skills
Experience in creative industries such as marketing, PR, and advertising is a plus
Proficient in written and spoken English
Strong professional communication and follow-through
Proficient in Microsoft Office, Google Workspace, Dropbox, and similar productivity tools
Comfortable learning new digital tools and platforms, as a significant part of the company's operations is managed online
Able to manage multiple priorities and work independently in a fast-paced, project-based environment
Flexible, dependable, and willing to support the team based on changing project needs