Job Summary
The Senior Admin Specialist is responsible for overseeing administrative operations and ensuring efficient support across departments within DigiPlus Interactive Corp. This role plays a key part in maintaining smooth office operations, coordinating internal processes, managing vendors and facilities, and supporting leadership with administrative initiatives.
The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced corporate environment.
Key Responsibilities
Administrative Operations
- Manage and oversee day-to-day administrative operations across the organization.
- Ensure efficient office processes, policies, and procedures are implemented and followed.
- Provide high-level administrative support to management and key departments.
- Assist in managing the reimbursement of the team and expenses.
Vendor & Procurement Coordination
- Manage relationships with administrative vendors and service providers.
- Coordinate procurement of office supplies, equipment, and services.
- Monitor contracts and other service level agreements.
Internal Coordination & Support
- Coordinate administrative requirements across departments and business units.
- Support internal projects, company initiatives, and corporate events.
- Assist leadership with reports, documentation, and operational planning.
Compliance & Documentation
- Assist in creation and filing of legal documents for key partners.
- Assist in tracking the progress of any legal documents the team may need assistance to.
- Ensure administrative processes comply with internal policies and regulatory requirements.
- Maintain organized records of contracts, office documentation, and vendor agreements.
- Support audits or compliance reviews when necessary.
Qualifications
- Bachelor's Degree in Business Administration, Management, or related field.
- Has 2-5 years of experience in administrative operations, office management, or corporate services.
- Experience in a corporate or fast-growing organization is preferred.
- Strong organizational and multitasking skills.
- Excellent communication and coordination abilities.
- Strong attention to detail
- Able to negotiate and build internal relations
- Proficiency in Microsoft Office (Excel, PowerPoint, Word).
- Strong attention to detail and problem-solving ability.
- Ability to manage multiple priorities in a dynamic environment.
Key Competencies
- Operational Efficiency
- Stakeholder Coordination
- Vendor Management
- Problem Solving
- Attention to Detail
- Professional Communication
Reports to: Head of Business Development, Payment Solutions & Entertainment
