We are looking for a Senior Admin / Billing Specialist with strong experience in Sage software and timeslip/time-entry monitoring. This role supports accurate billing, clean reporting, and smooth administrative operations. You will be working closely with leadership and operations to ensure invoices, time entries, and financial tracking are precise and timely.
Key Responsibilities
- Manage end-to-end billing processes, including invoice preparation, review, and issuance
- Monitor timeslips/time entries for completeness, accuracy, compliance, and proper coding
- Maintain and update records in Sage (billing, customer/vendor data, job/project details as applicable)
- Reconcile billing data against time logs and supporting documents
- Identify billing discrepancies and resolve them quickly with internal teams
- Produce weekly/monthly summaries and basic financial/billing analytics (trends, variances, aging, utilization)
- Support general administrative functions related to billing, documentation, and workflow coordination
- Maintain high accuracy, strong documentation practices, and consistent follow-through
Required Qualifications
- Senior-level experience in billing/admin functions (professional services billing preferred)
- Strong working knowledge of Sage software (hands-on, not just exposure)
- Proven experience with timeslip/time tracking monitoring and billing controls
- Solid accounting fundamentals (AR/AP concepts, invoicing, reconciliation, basic reporting)
- Strong analytical skills and comfort working with numbers, trends, and exceptions
- Excellent attention to detail and ability to catch inconsistencies before they become issues
- Excellent English communication (written and spoken)
- Professional, positive attitude with strong interpersonal skills and customer-friendly tone
- Reliable internet, consistent attendance, and ability to work full-time PST hours
Nice to Have
- Experience in professional services, consulting, IT services, or project-based billing
- Advanced Excel/Google Sheets skills (pivot tables, lookups, structured reporting)
- Familiarity with standard timekeeping/billing policies and internal controls
What Success Looks Like (First 6090 Days)
- Timeslips are monitored daily/weekly with clear follow-ups and minimal missing entries
- Billing is issued on schedule with reduced errors and faster collections support
- Leadership receives clean, consistent reporting (billing status, aging, trends, exceptions)
How to Apply
Please Send
- Your resume
- A brief note describing your Sage experience and billing/timeslip monitoring background
- Your availability for PST hours
Job Type: Full-Time (Remote)
Work Schedule: Pacific Time (PST) business hours
Location: Remote (must reliably work PST time zone)
Job Types: Full-time, Permanent
Benefits
- Paid training
- Work from home
- Work Location: Remote
