Senior Accounts Payable Specialist

Senior Accounts Payable Specialist

The Senior Accounts Payable Specialist is a high-impact role at the core of our AP operations. Based in the Philippines and embedded within a fast-moving SaaS technology company, this individual will bring seasoned AP expertise, strong analytical instincts, and a tech-forward mindset to a team that values both precision and continuous improvement. Reporting directly to the Accounts Payable Manager, this role goes beyond transaction processing — you will own exception handling, support system enhancements, verify critical vendor and coding accuracy, and may grow into a team lead capacity overseeing invoice management and exception resolution workflows. If you thrive in a dynamic, globally connected environment and communicate with confidence across cultures and time zones, this role is built for you.

WHAT YOU'LL DO

Invoice Processing & Accuracy

• Process and manage P.O. and non-P.O. invoices daily with a high degree of accuracy and urgency

• Perform 3-way matching (purchase order, receipt, and invoice) and apply correct GL accounts, cost centers, and departments

• Verify vendor banking information at the time of invoice creation to ensure payment integrity and prevent fraud exposure

• Identify, validate, and accurately code prepaid expenses and fixed asset invoices, ensuring proper classification in the financial system

• Manage and verify employee expense reports to ensure compliance with the company's T&E policy

Exception Handling & System Match Resolution

• Serve as a primary point of escalation for workflow exceptions and system match failures, investigating root causes and driving timely resolution

• Identify patterns in recurring exceptions and proactively work with internal stakeholders to address upstream process or data issues

• Investigate and resolve invoice discrepancies, coding errors, and mismatches with vendors or internal business partners

• Document exception outcomes and maintain accurate records to support audit readiness and continuous improvement efforts

Month-End Close & Accounting Support

• Support monthly and quarterly close activities, including payables accruals, invoice adjustments, and ad hoc payment adjustments

• Prepare monthly account reconciliations and provide supporting documentation to the accounting team as needed

• Assist with audit support, including pulling documentation and preparing narratives as requested

Vendor & Cross-Functional Collaboration

• Maintain and update supplier records in Workday, ensuring vendor data accuracy and completeness

• Respond to and resolve a range of internal and external inquiries regarding invoice status, coding, and payment timelines

• Participate actively in regular calls and meetings with US-based and global business partners, vendors, and finance stakeholders — clear verbal communication is essential in this role

• Coordinate with Procurement, Accounting, and business teams to align on spend policy, coding standards, and compliance requirements

System Improvements & Process Optimization

• Actively participate in AP system improvement initiatives, including testing, workflow configuration, and rollout of new tools or process changes

• Identify automation and efficiency opportunities within existing AP workflows and partner with the AP Manager to implement solutions

• Leverage AI tools and productivity software to streamline repetitive tasks, improve data accuracy, and surface actionable insights

• Contribute to documentation of standard operating procedures, system workflows, and best practices

Team Leadership (Potential Growth)

• This role carries a clear path toward team lead responsibilities, including oversight of invoice processing queues and exception management workflows

• May be asked to guide, review the work of, or coordinate tasks among junior AP team members as the team scales

• Expected to model best practices in accuracy, responsiveness, and professional communication for the broader team

WHAT YOU'LL NEED

Experience & Education

• 4+ years of hands-on Accounts Payable experience, or demonstrated mastery of AP processes at an advanced level with fewer years
• Prior experience in a SaaS, technology, or high-growth subscription-based company strongly preferred — familiarity with the pace, complexity, and vendor landscape of a tech environment is a meaningful advantage
• Proven expertise in full-cycle AP processing, including 3-way match, non-PO invoices, prepaid and fixed asset coding, and expense report management
• Experience handling workflow exceptions, system match failures, and escalation resolution in an ERP environment
• Familiarity with month-end close activities, account reconciliations, and accrual preparation
• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent professional experience will be considered

Technical & Systems Skills

• Experience with ERP systems required; Workday experience is strongly preferred
• Comfortable working across multiple monitors and managing multiple applications, dashboards, and data sources simultaneously — multi-screen efficiency is a core part of how this team operates
• Demonstrated ability to leverage AI tools (e.g., AI-assisted search, writing aids, automation tools) to improve personal productivity and output quality
• Proficiency with Microsoft Excel or Google Sheets for data review, reconciliation, and reporting
• Ability to quickly learn, adapt to, and advocate for new systems or process changes; a technology-curious mindset is essential
• Familiarity with EIB uploads or similar bulk data entry processes is a plus

Communication & Language Proficiency

• Advanced to fluent English proficiency — both written and spoken — is required for this role; this is non-negotiable
• This position requires frequent and ongoing communication with US-based finance, accounting, and business stakeholders via video call, email, and chat; candidates must be fully comfortable in these settings
• Ability to communicate complex AP issues, exceptions, and status updates clearly and professionally to non-finance audiences
• Experience working in a cross-cultural, globally distributed team environment is strongly preferred
• Professional communication etiquette across email, Slack, and video conferencing platforms is expected at all times

Competencies & Attributes

• Exceptional attention to detail, particularly when reviewing vendor data, invoice coding, and exception flags
• Strong organizational skills with the ability to manage a high-volume workload, competing priorities, and tight deadlines
• Self-directed and accountable — you take ownership of your work area and follow issues through to full resolution
• Proactive and improvement-oriented — you consistently look for better ways to do things and speak up when you find them
• Collaborative and dependable, with the interpersonal skills to build trust with teammates and business partners across time zone

• Hybrid, with employees expected to work on-site 2–3 times per week at One Ayala, Makati city
• US Business Hours
• Up to PHP 100,000 depending on the experience