Senior Accounts Payable Specialist

Job description:

ADEC Innovations is a global, purpose-driven business solutions organization that specializes in integrating business process solutions with sustainability and environmental management. With a history spanning over three decades, the company was founded in Manila, Philippines, in 1996 and has since expanded its footprint to six continents with a workforce of over 5,000 associates. ADEC Innovations is driven by a mission to advance sustainable business and operational practices by transforming information into knowledge and reshaping risk into positive impact and value for its clients.

We are looking for an experienced Senior Accounts Payable Specialist to join our finance team. In this role, you will be the go-to person for handling complex invoice questions, resolving payment issues, and making sure our daily invoice and payment processes run smoothly and accurately. You will also help guide and support junior team members to help us meet our deadlines.

Qualifications & Experience

• Education: Bachelor's degree in Accounting, Finance, or a related business field.
• Experience: 3 to 5 years of hands-on experience in Accounts Payable or general finance operations.
• Experience working with US-based clients or in a BPO environment is a strong plus.
• System Knowledge: Familiarity with accounting systems and invoice management tools.
• Skills: Strong problem-solving ability, high attention to detail, and clear written and spoken communication skills.
• Communication: Proven experience handling client or vendor communications via phone and email professionally and courteously.
• Industry Knowledge: Experience in telecom, utilities, billing research, or accounts payable is a strong advantage.
• Work Environment: Experience thriving in a high-volume, detail-oriented, and fast-paced environment.

Duties & Responsibilities

• Resolve Payment & Invoice Issues: Investigate and fix complex invoice discrepancies (such as price differences or duplicate bills) and resolve issues with electronic card payments, checks, and system transfers.
• Payment Processing: Prepare, verify, and run regular payment sets, process voided checks, execute bank wire transfers, and handle monthly rent payments.
• Account Reconciliation: Review monthly balances, research outstanding checks, and support monthly finance closing tasks.
• Process Improvement: Find the root causes of recurring payment or invoice mistakes and recommend ways to fix them.
• Team Support: Guide, coach, and review the daily work of junior staff to maintain high quality and speed.
• Vendor & Team Collaboration: Communicate directly with vendors to settle billing disputes or missing payments, and work closely with internal teams like Finance, Purchasing, and IT.

What's in it for you

• Life Insurance on Day 1*
• HMO with free dependent*
• Paid leave credits*

(Terms and conditions apply)

Compensation

• Max budget for this role is up to Php 45,000 monthly.

Work Conditions

• Requires 30-90 days onsite training in Alabang, Muntinlupa City, transitioning to a remote/WFH set up after training.
• Night Shift / Shifting Schedule flexibility is required to match client time zones and meet crucial financial deadlines.

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