We are seeking a highly experienced Senior Accounts Payable Specialist with a strong background in inventory accounting and U.S.-based AP operations. The ideal candidate is analytical, detail-oriented, and thrives in a fast-paced environment. This role requires hands-on expertise in Ramp, ERP systems, and end-to-end AP processes, particularly within large consumer product companies. You will manage the full accounts payable lifecycle — from invoice processing and vendor management to payment execution, reconciliation, and month-end close — while ensuring accuracy, compliance, and operational efficiency.
Key Responsibilities
Accounts Payable Operations
- Manage the full AP cycle, ensuring timely and accurate processing of invoices and payments.
- Review and validate vendor invoices for accuracy, correct GL coding, cost center allocation, and payment terms.
- Set up new vendors and ensure proper documentation (W-9/W-8 forms, bank details, tax info) is collected and verified.
- Reconcile vendor statements, investigate discrepancies, and follow up on missing or duplicate invoices.
- Communicate with vendors regarding payment status and resolve overdue inquiries.
- Ensure compliance with U.S. GAAP and company AP policies.
Payment & Reconciliation
- Record external AP payments in ERP and Ramp platforms, including wires, PayPal, and checks.
- Review and verify Ramp card transactions and expense reimbursements for compliance with policy.
- Manage bill pay via Ramp, overseeing the full execution process from setup to vendor payment.
- Monitor Ramp user access, issue new invitations, and manage AP-related system requests.
- Support annual 1099 preparation and filing, ensuring compliance with IRS regulations.
- Send AP approval reminders to budget owners for timely payment processing.
Inventory & Operations
- Maintain a strong understanding of the liability side of inventory and related AP processes.
- Process inventory-related invoices and perform invoice matching with purchase orders and receipts.
- Collaborate closely with the operations team to ensure accurate freight, logistics, and inventory cost accounting.
- Manage and reconcile freight invoices and other logistics-related charges.
General Accounting & Process Improvement
- Support month-end close activities, including AP accruals, reconciliations, and journal entries.
- Assist with audit preparation, internal control reviews, and compliance initiatives.
- Participate in process improvement and automation projects to enhance efficiency and accuracy.
- Stay up to date with emerging technologies and best practices in AP and accounting operations.
Qualifications
- Bachelor's degree in Accounting, Finance, or a related field.
- 5+ years of progressive experience in Accounts Payable or General Accounting, preferably in a senior or managerial role.
- Proven experience working with U.S.-based companies and familiarity with U.S. GAAP.
- Specialization in Accounts Payable — not general accounting.
- Strong inventory accounting experience, particularly on the liability side.
- Hands-on experience using Ramp for spend management, bill pay, card transactions, and reimbursements.
- Proficiency with ERP systems (e.g., NetSuite, QuickBooks, or similar) and expense management tools (e.g., Bill.com).
- Advanced Microsoft Excel skills (VLOOKUP, Pivot Tables, SUMIFs).
- Experience in vendor management, 1099 preparation, and multi-entity environments.
- Knowledge of financial reconciliations, audit support, and process documentation.
- Excellent English communication skills — written and verbal (communications test required).
- High attention to detail, organization, and accuracy.
- Self-sufficient, dependable, and able to manage multiple priorities in a remote setup.
- Experience working with large consumer product companies required.
Why Join Us
- Opportunity to work with a dynamic and growing finance team.
- Exposure to global accounting operations and modern AP systems.
- Competitive compensation and professional growth potential.
