Senior Accounts & Administration Executive (Malaysia)
Location: Petaling Jaya
Employment: Full-time
Reports to: Finance Manager (Singapore HQ)
About Us
A leading engineering consultancy specialising in Energy Efficiency, Green Building, Sustainability and MEP solutions. As we continue to expand across the region, we are looking for an experienced finance professional who thrives in a fast-paced environment and enjoys working closely with regional stakeholders.
Role
We are seeking a Senior Accounts & Administration Executive with at least 5 years of experience to oversee the full spectrum of finance operations in Malaysia while supporting regional reporting to our Singapore headquarters. The ideal candidate is hands-on, detail-oriented and preferably has experience in the construction, engineering or project-based industry.
Key Responsibilities
- Manage the full set of accounts including Accounts Payable (AP), Accounts Receivable (AR), General Ledger and bank reconciliations
- Prepare monthly management accounts, cash flow reports, project costing and management reports for Singapore HQ.
- Process payroll accurately and ensure statutory compliance (EPF, SOCSO, EIS, PCB).
- Prepare sale invoices, progress billings, payment certificates and monitor collections.
- Coordinate month-end, year-end closing and external audit schedules.
- Support budgeting, forecasting and financial analysis.
- Maintain accounting records and ensure compliance with Malaysian accounting and tax requirements.
- Manage office administration, procurement, filing, insurance, travel arrangements and office facilities.
- Support HR administration including leave records, onboarding and employee documentation.
- Work closely with project managers to monitor project costs and billing milestones.
- Identify opportunities to improve finance and administrative processes.
Requirements
- Diploma or Degree in Accounting, Finance or related discipline.
- Minimum 5 years experience in finance and administration
- Strong experience in AP, AR, payroll and management reporting.
- Experience in construction, engineering or project-based industry preferred.
- Proficient in Microsoft Excel and accounting software.
- Able to work independently and communicate effectively with Singapore HQ.
- Strong analytical, organisational and problem-solving skills.
Why Join Us
- Regional exposure with direct interaction with Singapore HQ.
- Career growth opportunities in a rapidly expanding engineering consultancy.
- Collaborative and supportive work environment.
- Competitive salary, performance bonus and statutory benefits.
- Opportunity to contribute to meaningful sustainability and energy efficiency projects.
