About the Role
We are seeking a highly analytical accounting professional to join a fast-paced U.S.-based business operating in a high-volume transaction environment.
This role goes beyond traditional Accounts Payable processing. You will be responsible for reconciling large datasets across multiple systems, investigating discrepancies, analyzing spending trends, and helping ensure the accuracy of financial data used for operational decision-making.
The ideal candidate combines strong accounting fundamentals with advanced Excel skills, excellent analytical thinking, and the ability to independently identify and resolve issues within complex financial datasets.
Key Responsibilities
- Perform daily reconciliations of corporate credit card and WEX accounts, ensuring balances, activity, and available credit are accurately maintained
- Analyze high-volume transaction data and reconcile activity between credit card platforms, internal operational systems, and accounting records
- Prepare Scheduled Payment vs. Actual Charges reports and identify spending trends, anomalies, and funding requirements
- Investigate discrepancies, unmatched transactions, duplicate charges, and data inconsistencies across multiple systems
- Partner closely with Operations and Finance teams to resolve issues and recommend corrective actions
- Record and validate AP transactions after reconciliation is completed, ensuring data accuracy and proper documentation
- Prepare month-end accruals, journal entries, and supporting schedules related to Accounts Payable activities
- Support month-end close by ensuring completeness, accuracy, and proper reconciliation of AP-related financial data
- Develop and maintain reconciliation workbooks, reporting files, and analytical schedules used for financial review and decision-making
What We're Looking For
- 4+ years of experience in Accounting, Finance Operations, Financial Analysis, Reconciliations, or Accounts Payable
- Strong experience working with large datasets, transaction analysis, reconciliations, and variance investigations
- Advanced Excel proficiency, including:
1) XLOOKUP / VLOOKUP
2) INDEX-MATCH
3) SUMIFS / COUNTIFS
4) Pivot Tables
5) Data validation
6) Conditional formatting
7) Data cleaning and transformation
- Ability to independently analyze financial data, identify root causes of discrepancies, and recommend solutions
- Experience working with ERP/accounting platforms such as NetSuite, QuickBooks Online, SAP, Oracle, Microsoft Dynamics, or similar systems
- Strong attention to detail, organizational skills, and accountability
- Excellent communication skills and ability to collaborate across departments
- Ability to manage competing priorities and meet deadlines in a fast-paced environment
- Bachelor's degree in Accounting, Finance, or a related discipline preferred
Preferred Qualifications
- Experience with WEX or similar corporate credit card/fleet card platforms
- Experience with AP automation tools and transaction processing systems
- Exposure to financial reporting, variance analysis, forecasting support, management reporting, or business analytics
- Familiarity with W-9 and 1099 processes
Ideal Backgrounds
We are particularly interested in candidates coming from backgrounds such as:
- Senior Accountant
- Accounting Analyst
- Financial Analyst
- Finance Operations Analyst
- Reconciliation Analyst
- Accounting Operations Lead
- AP Analyst with strong analytical responsibilities
This role is best suited for professionals who enjoy investigating data, solving problems, and working through complex reconciliations—not candidates whose experience is limited primarily to invoice processing and payment execution.
