Senior Accountant (with US Payroll exp.) | Homebased | Full-Time

✅ Permanent Work From Home setup

✅ Full-Time

✅ With PTO, Birthday Leave

✅ Choice of HMO and Insurance or both

✅ Annual Merit Increase

✅ Semi-annual Performance Bonus

Duties include but are not limited to:

Accounts Payable & Disbursements

•Prepare and submit the weekly vendor payment file

•Review and process vendor invoices for accuracy, GL coding, and approval before payment

•Manage vendor bank account information updates in the banking portal

•Send month-end AP and T&E reminder emails to all employees

•Send Amex corporate cardholder reminders for Concur submission

•Follow up on Hyperwallet unreceipted or pending expert payments

•Monitor weekly Payment Report and AP aging

Expense Report Management

•Review and process employee expense reports for policy compliance; coordinate bank disbursements via Extensis HR

•Update employee bank account profiles in payroll system as needed

•Coordinate off-cycle payroll runs with HR when required

•Maintain and update the T&E Policy documentation; answer employee questions

•Coordinate IT corporate card expense entry coding with IT team for monthly GL reconciliation

Global Payroll

•Process US payroll on a bi-weekly cycle (15th and last business day) via Extensis HR

•Coordinate UK payroll with RSM (UK payroll processor) per their monthly deadline schedule

•Coordinate HK payroll processing on a monthly basis

•Receive and process payroll changes from HR; obtain required approvals

•Prepare and book payroll journal entries in Great Plains (GP) using the Extensis HR Tabular Detailed Information report as primary source

•Fund US, UK, and HK payroll bank accounts as needed

Month-End Preparation — US, UK & HK

•Execute month-end close preparation for US, UK, and HK entities including accrual entries and period-end adjustments

•Prepare BS reconciliations for US, UK, and HK accounts

Audit Support

•Support US external audit (Deloitte): compile requested schedules, evidence, and supporting documents

•Support UK and HK external audit preparation (RSM): compile requested schedules and evidence

•Respond to auditor queries in a timely manner; maintain organized audit documentation

•Assist with internal audit requests as needed

Tax Operations

•Support UK and HK tax compliance filings in coordination with RSM

•Assist with US tax filing support tasks (business registrations, miscellaneous state and local taxes) under VP of Accounting direction

•Compile and organize tax payment records and proof of payment

Treasury & Cash

•Execute US vendor and employee payment disbursements via banking portal

•Coordinate funding of HK and UK bank accounts from the US account based on anticipated global cash needs

•Prepare monthly cash forecasting schedules for VP of Accounting review

•Monitor cash balances across entities and flag anomalies

Ad Hoc & Process Ownership

•Handle ad hoc accounting requests as directed by VP of Accounting — financial research, one-off analyses, process fixes

•Proactively identify issues in payroll and AP operations — flag and resolve independently without waiting to be asked

•Update and maintain the Finance & Accounting Playbook for all processes owned by this role

•Participate in knowledge transfer sessions during the transition period (July 15 – August 31, 2026)

Required Qualifications 

• Bachelor's degree or higher in Accounting, Finance, Business Administration, or a related field
• Minimum 3–5 years of experience in payroll processing, accounts payable, or similar accounting operations
• Hands-on experience with a payroll processing system (Extensis HR, ADP, Paychex, or equivalent)
• Experience processing multi-country payroll (US mandatory; UK and/or HK a strong plus)
• Strong proficiency in Microsoft Excel (VLOOKUP, pivot tables, data validation)
• Familiarity with accounts payable workflows, invoice coding, and vendor management
• Strong written and spoken English communication skills
• Ability to overlap with US Eastern Time Zone for time-sensitive payroll and payment deadlines
• Proven ability to manage recurring, deadline-driven processes reliably and independently in a remote environment
• Owner mindset: proactively identifies problems, reaches out across teams, and resolves issues without waiting for direction; able to get up to speed with minimal handover by researching independently and finding answers on their own

Preferred Qualifications 

• CPA, ACCA, CA, or equivalent professional certification
• Experience with Hyperwallet or similar mass payment platforms
• Prior experience supporting external audits (Deloitte, RSM, or equivalent)
• Familiarity with US, UK, and Hong Kong employment tax and payroll regulations
• Experience with Microsoft Dynamics GP (Great Plains) or equivalent ERP
• Experience with Concur expense management platform
• Background in cash flow forecasting and treasury operations

Key Systems & Tools 

• Extensis HR — US payroll processing
• RSM portals — UK and HK payroll and tax coordination
• Microsoft Dynamics GP (Great Plains) — ERP and GL posting
• Hyperwallet — expert payment follow-up
• Concur — expense report review
• Microsoft Excel — payroll journal entry mapping and reporting
• SharePoint — document storage and AP file management

System requirements:

• Computer Processor: Intel 8th generation or newer/AMD Ryzen 2000 series or newer
• Computer Memory/RAM: At least 16.00 GB for both primary and back up computers
• Computer OS: Windows 11 and future enterprise operating systems
• Storage: 500 GB SSD
• With licensed MS Office and extra monitor
• Internet speed must be running on a 20+ Mbps wired plan (at least 10 Mbps for back up connection)

*Please send a copy of your updated CV in PDF format