Senior Accountant

We're looking for a senior-level accountant to independently manage full-cycle finance operations across our two SaaS products (Undetectable AI and TruthScan). This is not a training or shadow role. You will own accounts payable, accounts receivable, and tax preparation and filing from day one, working directly with the CEO and leadership team.

Key Responsibilities:

Accounts Payable & Receivable

● Manage vendor bills and payment runs

● Own client invoicing and subscription billing, and follow up directly on collections for past-due accounts

● Keep AP/AR records accurate and current

Bookkeeping & Reporting

● Perform weekly bank and credit card reconciliations across multiple accounts

● Close the books on a monthly schedule and deliver monthly P&L and net income figures to leadership

● Prepare supporting schedules and variance analysis as requested

Tax Preparation & Filing

● Prepare and file US multi-state sales tax returns

● Calculate and remit federal and state income tax obligations, coordinating with outside tax preparers where needed

● Support quarterly VAT filings for our international entity

● Maintain audit-ready documentation for all filings

Cash & Treasury

● Monitor account balances and execute transfers between operating and reserve accounts

● Flag cash flow issues proactively before they become problems

Process & Tools

● Identify bottlenecks in existing financial workflows and propose automated solutions

Non-negotiables

● Active US CPA license (required; actively pursuing does not qualify)

● 5+ years of full-cycle accounting or bookkeeping experience, including direct ownership of AP and AR, not only support work

● Hands-on experience actually preparing and filing tax returns (US multi-state sales tax, federal and state income tax), not just reconciling or reviewing them

● Proficiency in Xero

● Full-time, exclusive engagement; no concurrent clients or contracts

● Daily overlap with US business hours (Pacific Time)

● Excellent written and spoken English; comfortable presenting numbers directly to leadership

Strongly preferred

● Strong working knowledge of US GAAP

● Experience with quarterly VAT filings for a non-US entity (EU/Spain experience is a plus)

● Experience with SaaS subscription billing and Stripe

● Advanced Excel or Google Sheets skills (pivot tables, complex formulas)

● Experience with Sage Intacct