Secretary

1-3 Years

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Early Applicant

Job Description

Prepare and release memos, letters, and other correspondence.
Handle clerical tasks such as typing, filing, scanning, and record-keeping.
Maintain and organize physical and digital files for easy retrieval.
Schedule meetings, prepare minutes, and follow up on action items.
Assist with preparation and submission of liquidations, reports, and payment requests.
Relay notices, instructions, and updates from the Associate Director to staff (and vice versa)
Ensure completeness of documents for audit and compliance purposes.
Provide clerical assistance during fieldwork or site visits with the Associate Director.

Qualifications

Graduate of any 4-year course (preferably Business Administration, Office Management, or related).
At least 1 year of experience in secretarial, clerical, or administrative roles.
Proficient in Microsoft 365 (Word, Excel, Teams, Outlook).
Strong organizational and time management skills.
Good communication skills in English and Filipino.
High attention to detail and accuracy.
Willingness to accompany management on occasional fieldwork.

Expected Outputs

Well-prepared Memos and Documents Clear, timely, and accurate.
Organized Filing System Easy retrieval of both digital and physical files.
Accurate Records Attendance, leave, and expense records updated consistently.
Timely Submissions Liquidations, reports, and requests filed on time.
Efficient Meeting Support Minutes prepared and action items tracked.
Fieldwork Support Clerical assistance provided when accompanying the Associate Director.

Nice to Have