Secretary/Administrator - JY

Job ID: 20267

• Location: Raffles Place
• Working hours: 9am to 6pm
• Salary: up to $4,500 (Depending on experiences)

Job Description

Secretarial Duties

. Manage complex calendars, travel arrangements, and meeting schedules for the Director.

. Oversee all secretarial duties, including preparation, dissemination, and filing of correspondence, memos, forms, and documents assigned by the Director.

. Handle incoming calls, emails, and enquiries with professionalism act as receptionist to welcome and assist visitors.

. Liaise with internal departments and external stakeholders to ensure smooth coordination.

. Coordinate travel bookings (flights, accommodation, meeting rooms) for staff and visitors.

. Perform any other secretarial duties assigned by management from time to time.

Administrative Duties

. Manage office facilities, replenish supplies, and oversee contract renewals.

. Issue invoices and purchase orders liaise with customers on sales administration matters.

. Oversee daily office operations, vendor management, and facilities maintenance.

. Assist in planning and execution of company events and activities.

. Coordinate requisition and procurement of office supplies (stationery, pantry items, etc.), manage inventory levels, and liaise with suppliers.

. Ensure proper record keeping and compliance with company administrative procedures.

. Support management with ad hoc administrative tasks as required.

Job Requirement

• Proven experience as a secretary, administrative assistant, or similar role supporting senior management.
• Able to communicate in Mandarin to handle Mandarin-speaking stakeholders and documents.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organisational skills with the ability to manage multiple priorities and remain calm under pressure.
• Ability to multitask and work independently with minimal supervision.
• Flexible and adaptable, able to handle diverse tasks.
• Excellent documentation, discipline and attention to detail.
• Strong interpersonal and communication skills.

Interested applicants, kindly send your updated resume to Joanne (R21101135) [Confidential Information] with the email subject header Job Application for 20267, Secretary/Administrator.

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

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Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135