I. PURPOSE
Responsible for preparation of sales requirements and support for daily sales activities.
II. DUTIES AND RESPONSIBILITIES
PRIMARY RESPONSIBILITIES:
- Create simple Sales Order Forms for SO Creation
- Create Purchase Requisitions
- Update/Monitor Sales Report, Sales Order status and other important documents
- Prepare and monitor Expense Report
- Prepare documentation for the delivery of goods and coordination with logistics, suppliers and clients
- Send out training confirmation/calendar invite & event reminder to clients
- Consolidate and prepare bidding and accreditation documents
- Keep logs of other miscellaneous information related to the sale of company products and solutions
- Attend to phone orders or inquiries by clients and customers in the absence of Account managers
- Assist the sales team in processing of reimbursement, liquidation and advances
- Ensure Creation of Master Data for New Accounts
- Create and Monitor Training & Exam Vouchers
- Update Ivanti report from Ivanti system request
- Coordinate with other teams as needed
- Other duties as assigned
ADDITIONAL RESPONSIBILITIES:
- Take minutes of meeting during group meetings
- Coordinate shipping schedules and delivery of merchandise and services
- Handle sales function for individual accounts
III. QUALIFICATIONS
A. Minimum Education
- Graduate of any 4-year course.
B. Minimum Experience/Training
- At least 2 years experience in office administration.
- Proven customer focus, interpersonal and communications skills to ensure consistent messages are communicated to internal customers / stakeholders, able to work well in a team environment and adhere to the highest ethical standards.
C. Competency
- Proficiency in MS Productivity such as Excel, Word, PowerPoint and Outlook
- Ability to create and analyze reports using Microsoft Excel
- Demonstrate high level of organizational and time management skills.
- Ability to work independently and as part of a team – especially in complex and ambiguous work environments
- Detail and Results Oriented with a strong sense of customer service
- Excellent written and verbal communication
- Good interpersonal skills
- Ability to multitask and manage several responsibilities simultaneously
- Willing to learn and good listener
- Willing to extend working hours
- Flexible and with sense of urgency
- Can work with minimal supervision
IV. WORKING CONDITIONS
- Working Hours: 8:30AM – 6:00PM M‐F
- Willing to render overtime as required
