Join Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses Worldwide!
Are you ready to be part of a professional community that's powering businesses globally to save, grow and transform Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence Look no further - hammerjack has the perfect opportunity for you!
Role: Sales & Executive Support Coordinator
Location: Hybrid - 3x a week onsite during the probationary period (to be revisited upon regularization)
About Us
At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission To improve lives by fostering meaningful professional relationships and driving success on a global scale.
Our Impact
Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.
Job Overview
The Sales & Executive Support Coordinator supports the sales function with a strong focus on revenue generation through proposal writing and sales support. This role acts as a central coordinator across sales, leadership, and operations to ensure smooth workflows, owns proposal development as a core responsibility within sales enablement, and provides executive and administrative support including diary management, meeting coordination, and logistics.
Duties & Responsibilities
- Lead end-to-end proposal writing, including tenders, quotes, RFP/RFQ/RFT responses, and pitch documents
- Translate high-level briefs into professional, client-ready proposals aligned to revenue goals
- Maintain and manage CRM data using HubSpot (core CRM), including pipeline tracking and updates
- Utilize marketing platforms to support sales campaigns, collateral, and outreach efforts
- Organize meetings, manage calendars, and provide full diary management support
- Coordinate logistics including travel, events, client meetings, and internal sessions
- Prepare agendas, capture notes, and ensure follow-ups on meetings and action items
- Support sales operations including reporting, forecasting inputs, and process compliance
- Monitor and respond to tenders and quoting opportunities, including initial research and coordination
- Collaborate cross-functionally to ensure alignment across sales, operations, and delivery teams
Key Qualifications
- Proven proposal writing experience (non-negotiable) with a strong focus on driving revenue outcomes
- Experience in sales enablement with proposal writing as a core function
- Hands-on experience with HubSpot CRM (non-negotiable)
- Familiarity with marketing platforms and supporting sales campaigns
- Strong organizational skills with experience in meeting coordination, diary management, and logistics
- Ability to manage multiple priorities and meet tight deadlines
- Excellent written and verbal communication skills
- High attention to detail and strong stakeholder management skills
- Proactive, resourceful, and comfortable working in a fast-paced environment
What's In It For You
- Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance!
- Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.
- Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.
- Dynamic Open Spaces: Conducive for productivity and creativity.
- State-of-the-Art Security: Ensuring your safety and peace of mind.
- Game Rooms: Take a break and unwind with our recreational facilities.
- Competitive Compensation: Your talents deserve to be rewarded! We help you negotiate with our clients.
- Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
- A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.
- Global Impact: Be part of something bigger and make a difference on a global scale.
Ready to Make a Difference
If you're ready to join a dynamic team and be part of something truly special, we want to hear from you! Apply directly on this job ad, and let's forge a brighter future together!
hammerjack is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. 
