Job Title: Sales & Marketing Support Coordinator
Shift Schedule: Full-time [Melbourne Time 9am-5pm AEST] Monday to Friday
Company Description
Offshore Talent is an innovative outsourcing firm dedicated to helping businesses scale through high-quality global talent. We pride ourselves on streamlined processes, transparent communication, and finding the perfect match between talent and opportunity.
Role Overview
We are seeking a highly organized and proactive Sales & Marketing Support Coordinator to act as the primary engine behind our sales and brand presence. This role is designed to support the Sales and Marketing operations by managing the administrative lifecycle of a deal—from drafting Position Descriptions and contracts to executing LinkedIn outreach and creating engaging marketing collateral in Canva. The ideal candidate is a Swiss Army Knife professional who can switch between technical document drafting and creative content creation with ease.
Primary Tasks
- Sales Documentation: Draft and format high-quality Position Descriptions based on client transcripts and briefs.
- Contract Management: Prepare and issue service agreements and terms and conditions for new clients.
- Lead Management: Update and maintain the CRM to ensure all lead data and stage movements are accurate.
- Content Creation: Design visually appealing social media posts, slide decks, and one-pagers using Canva.
- Social Media Management: Schedule and post content across LinkedIn, Facebook, and Instagram to maintain brand visibility.
- Email Coordination: Monitor and organize the sales inbox, flagging urgent queries and drafting follow-up emails.
Required Experience
- Minimum 2–3 years of experience in a Sales Support, Sales Admin, or Marketing Assistant role.
- Proven experience in B2B LinkedIn outreach and lead generation.
- Demonstrated ability to draft professional business documents (contracts/proposals).
- Experience managing social media business pages.
Nice to Have Experience
- Apollo/LinkedIn Outreach: Manage the Sales Lead's LinkedIn profile to conduct outbound prospecting, follow up with leads, and manage connection requests.
Required Education
- Bachelor's Degree in Business, Marketing, Communications, or a related field highly desirable.
Required Traits
- Exceptional English: High level of written and verbal communication (crucial for drafting contracts and LinkedIn messaging).
- Hyper-Organized: Ability to manage multiple administrative tasks without letting details slip through the cracks.
- Creative Eye: A natural sense for design and layout when creating marketing materials.
- Self-Starter: Able to work independently and take initiative on cleaning up processes.
- Discretion: Ability to handle sensitive client data and legal contracts with high confidentiality.
- Punctuality: Understand the importance of attending all meetings on time and ready to work.
- Honesty & Transparency.
Required Software/Systems
- HubSpot: Hubspot marketing features experience is highly desirable.
- Canva: Advanced proficiency for design.
- Microsoft Office / Google Workspace: Specifically high proficiency in Word/Docs for formatting.
