Overview Of Duties & Responsibilities
The Administrative Assistant will provide comprehensive support to the management team by handling administrative, financial, and client-related tasks. This role requires organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and committed to ensuring smooth day-to-day operations.
Qualifications
Client liaison
- Respond to client inquiries
- Coordinate with clients and internal team on schedule and other requirements
Supplier liaison
- Coordinate with suppliers on product information, product orders, shipment and payments
Administrative Tasks
- Proficiently use Microsoft Word and Excel for reports, documentation, and tracking.
- Schedule meetings with clients and internal teams.
- Book and prepare conference rooms for meetings and events
- Handling and drafting correspondences, emails and other forms of communication both internal and external
- Inventory Monitoring: monitor and record office and project-related supplies and equipment.
- Maintaining filing systems: organizing and maintaining both physical and digital files and records, entering and updating data, creating reports, and maintaining databases
Financial Support
- Prepare and assist in the creation of financial statements and quotes for clients.
- Maintain accurate and organized financial records.
Collections & Client Coordination
- Perform collections and follow-ups on client accounts.
- Maintain positive client relationships and ensure timely communication.
Logistics & Travel
- Willingness to travel for company-related activities, and administrative support.
Sourcing and procurement
- Assist in material sourcing and procurement as needed
License: Must have a College degree
Education: Any degree
Experience: At least 2 years experience doing sales and admin work
Technical Skills
- Proficiency in MS Office/Project; other software will be an advantage
- Knowledge of basic IT will be an advantage
- Better if with Non-professional driving license
Soft skills
- Strong communication skills in English and Tagalog
- Strong problem-solving skills
- Highly organized, detail-oriented, and resourceful
- Proactive and Reliable anticipates needs and takes initiative.
