Sales Admin & Logistics Staff

Description

Key Responsibilities

• Vehicle Arrival & Inspection
• Book towing for container unloading when vehicles arrive (typically monthly)
• Perform vehicle inspection checklist to identify minor damages and verify accessories (e.g. car matting, lug nuts, etc.)
• Sales Support & Client Handling
• Assist in showing units to buyers when scheduled
• Prepare and organize all necessary sales documents (Deed of Sale, Acknowledgement Receipt, Delivery Receipt, Plate Request, etc.)
• Receive payment and deposit to the designated bank
• Book towing to the buyer's delivery address and ensure proper handover on-site
• Maintain communication with buyers for any post-sale assistance or requirements
• Document Management
• Process signed buyer documents and submit them to the necessary offices
• Follow up with offices regarding document status (e.g. OR, CR, plate availability)
• Deliver completed documents to buyers
• Administrative & Field Support
• Canvass and purchase office needs (e.g. business cards, paper matting, keychains)
• Organize gifts for clients during holidays, birthdays, and special occasions
  
  

Requirements

• Experience in sales coordination, logistics, or customer service preferred
• Knowledge in preparing and handling car sales documentation is a plus
• Trustworthy and responsible (handles cash, official documents, vehicle handovers)
• Proficiency in Microsoft Office (Word, Excel) and basic digital tools
• Strong coordination and organizational skills
• Good communication skills in Filipino and English
• Flexible and willing to do occasional field work
• With pleasing personality
  
  

Work Environment & Schedule

• Office and field-based role
• Standard working hours with flexibility required depending on vehicle arrivals or client availability
  
  

Key Competencies

• Attention to Detail
• Customer Service Orientation
• Time Management & Multitasking
• Trustworthiness and Integrity
• Field Coordination & Problem-Solving
• Proactive Attitude