Safety Systems Administrator

We are looking for a detail-oriented Safety Systems Administrator to provide administrative and systems support to the safety department of a US-based company.

This is a desk-based administrative role, not a fieldwork or on-site safety position. You will primarily work with computer systems, databases, reports, documentation, and online tools to support the company's safety program. Your responsibilities will include maintaining accurate records, tracking compliance activities, coordinating training, assisting system users, and preparing reports.

The ideal candidate is organized, comfortable working with technology, and capable of managing administrative tasks independently in a remote work environment while coordinating with US-based stakeholders.

Key Responsibilities

• System Administration: Maintain system data, records, user access, workflows, forms, and other digital content. Assist with system updates, testing, configuration, and process improvements.
• Compliance Tracking: Monitor required activities and deadlines, maintain completion records, follow up with stakeholders, and ensure information is accurate and up to date.
• Reporting and Documentation: Prepare reports, presentations, forms, and communications. Compile and summarize data to support departmental planning and decision-making.
• User Support and Training: Respond to system-related inquiries, provide user guidance, and assist with training and system adoption.
• Vendor and Stakeholder Coordination: Communicate with employees, vendors, and internal partners to troubleshoot issues, provide updates, and ensure smooth system operations.
• Project Coordination: Track project timelines, organize documentation, coordinate meetings, and follow up on assigned action items.
• Records and Database Management: Maintain organized digital files, databases, and online resources.
• Audit Support: Gather and organize documentation for audits, reviews, and information requests.
• Administrative Support: Schedule meetings and training sessions, prepare materials, take meeting minutes, and distribute relevant information.
• Confidentiality: Handle sensitive company information appropriately and perform other related administrative duties as assigned.

Qualifications

• Previous administrative experience.
• Experience with learning management systems (LMS) or safety management systems.
• Proficiency in Microsoft Office and other computer-based business systems.
• Experience in training development and the ability to conduct OSHA-related research.
• Strong organizational, communication, documentation, and coordination skills.
• Excellent attention to detail and the ability to manage multiple tasks independently.
• Comfortable with prolonged periods of computer and phone use.
• Reliable, punctual, and available during regular business hours.
• Comfortable working remotely while supporting a US-based company.

Preferred Qualifications

• Experience in safety, compliance, or administrative support.
• Familiarity with safety management processes.
• Exposure to Evotix Assure or similar safety management systems.

Important Role Details

• Work Environment: Fully remote and desk-based.
• Nature of Work: Administrative support, system maintenance, documentation, reporting, and coordination.
• Client: US-based company.
• Fieldwork: No routine fieldwork or on-site safety inspections required.