Resourcing/Admin Admin Assistant

Team Up Now is an Australian employer of record and offshore staffing agency. We connect Australian businesses with dedicated Filipino professionals. We also have our own registered Philippine entity — placing staff across bookkeeping, customer support, virtual assistance, marketing, and operations roles.

The Resourcing/Admin Admin Assistant is a full-time, remote role responsible for supporting day-to-day resourcing/recruitment and administrative activities. This role includes managing calendars, organizing files and documentation, preparing reports, and maintaining accurate data records. The assistant will handle inbound and outbound calls, respond to emails, and provide professional support to internal teams and external stakeholders. Daily tasks also involve assisting with recruitment coordination, updating databases and spreadsheets, and ensuring smooth communication and workflow across the organization. The role requires consistent attention to detail, timely follow-up, and the ability to prioritize multiple tasks in a dynamic environment.

Duties and Responsibilities:

● Conduct outbound candidate calls across screening, interviewing and reference checking

● Source candidates via Seek Talent, Seek advertising and CRM mailer campaigns

● Fill temporary and casual assignments as briefed by the Client's consulting team

● Support permanent placements, including shortlisting and candidate management

● Log candidate notes consistently using the Client's templates

● Code and tag candidates and contacts correctly by industry and discipline in the CRM

● Build and maintain client databases using Lusha, Google and other approved research tools

● Prepare reports and respond to ad hoc requests from the Client's administration team

● Identify new business leads, including organizations engaging labor hire services

● Maintain responsive communication with candidates, clients and internal stakeholders

Qualifications:

●Bachelor's degree in Psychology, Business Administration, Human Resources, Marketing, or a related field is preferred

● At least 3 years of end-to-end recruitment experience, ideally across Australia, New Zealand, UK, US, APAC, among others

● Must be confident in conducting outbound calls for candidate screening, interviews, and reference checks

● Experience with candidate sourcing, database management, and online research

● Comfortable using CRM systems, recruitment platforms, Google, Lusha, and similar tools

● Strong written and verbal English communication skills

● Highly organised and detail-oriented, with the ability to maintain accurate records, candidate notes, coding, and reports

Nice to have: Experience in labour hire, temporary/casual recruitment, permanent placements