Remote Audio & Visual Planner | Permanent WFH

We are seeking a highly organized and detail-oriented Remote Audio & Visual Planner to join our event production team. In this role, you will be responsible for planning and coordinating the technical aspects of meetings and events from concept through execution. Working closely with clients, venues, vendors, and internal production teams, you will ensure that every event is technically prepared and delivered to the highest standard.
The ideal candidate thrives in a fast-paced environment, enjoys managing multiple projects simultaneously, and has a solid understanding of audiovisual production, hybrid meetings, and event technology. This is a fully remote position that requires excellent communication skills, strong technical planning abilities, and a proactive approach to problem-solving.
Key Responsibilities
Technical Planning

• Review client Statements of Work (SOW), meeting agendas, and production requirements.
• Analyze event objectives to determine technical and audiovisual needs.
• Develop preliminary AV plans for meetings and events.
• Prepare technical riders, production documentation, and equipment requirements.
• Coordinate stage layouts, room configurations, and presentation flow.
• Identify potential technical risks and recommend effective solutions during the planning phase.
  

Vendor Coordination

• Source and obtain proposals from audiovisual vendors worldwide.
• Review and compare vendor quotations for cost, quality, and technical suitability.
• Negotiate pricing and recommend the most effective production solutions.
• Coordinate equipment requirements and logistics with selected vendors.
• Ensure all vendors meet established production standards and project expectations.
  

Venue Coordination

• Evaluate hotel and venue audiovisual capabilities.
• Review meeting room layouts and technical specifications.
• Confirm power availability, internet connectivity, rigging limitations, and venue requirements.
• Coordinate virtual or onsite venue inspections when necessary.
• Maintain communication with venue and hotel AV departments throughout the planning process.
  

Project Coordination

• Maintain accurate project documentation and production files.
• Update internal project management systems and planning tools.
• Track project milestones and ensure all deadlines are achieved.
• Participate in internal planning meetings and production reviews.
• Coordinate deliverables across multiple concurrent projects.
  

Event Support

• Provide remote technical support to onsite production teams during live events.
• Assist in finalizing production schedules and technical timelines.
• Coordinate and communicate last-minute production changes.
• Support post-event reporting, documentation, and project closeout activities.
  

Qualifications

• Previous experience in audiovisual production, event technology, technical event planning, or live event coordination for at least 3 years.
• Experience coordinating virtual, hybrid, and in-person meetings is highly preferred.
• Strong understanding of event production workflows and technical planning.
• Experience working with international vendors and venues is an advantage.
• Experience supporting corporate meetings, conferences, or live events.
• Familiarity with event production documentation, technical riders, and run-of-show planning.
• Knowledge of venue operations, hotel conference services, and AV logistics.
• Experience working with remote production teams and global vendors.
• Exceptional organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple projects simultaneously in a deadline-driven environment.
• Excellent written and verbal communication skills in English.
• Strong interpersonal and stakeholder management abilities.
• Self-motivated with the ability to work independently in a remote setting.
• Critical thinker with excellent problem-solving skills.
• Ability to adapt quickly to changing priorities and event requirements.
  

Perks

• Permanent Work From Home
• Leave Credits
• Monetary Allowance
• Annual Bonus
• Weekly Paychecks
• Fixed Weekends Off
• Thriving Company Culture with Complete Autonomy
• Exclusive Specialized Training Programs
• Unlock Your Potential with a Highly Competitive Salary
  

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Who are we
BizForce is one of the fastest-growing global outsourcing companies in the world, founded in the US in Tucson, Arizona and is now operational in PH!
Our Commitment to delivering high-quality results for our clients and the only way to do that is ensuring a rewarding, respectful and productive experience for our employees. We hold the same values for both our customers and our employees.