As a Reinsurance Assistant, key stakeholders include the Reinsurance, Underwriting, Finance, and Claims teams internally, as well as external treaty reinsurers. The role supports the Treaty and Admin team through management and administration of reinsurance records, documents and reports, monitoring of Closing Binder Warranties (CBW) and Premium Payment Warranties (PPW), generate reinsurance-related reports and data requirements and assist in audits, regulatory submission, and management requests. The position holder delivers these outcomes through diligent data management, regular monitoring, timely follow-up with stakeholders, and adherence to established procedures and controls.
Key Result Area (KRA)
- Management and Administration of Reinsurance Records and Documentations
- CBW and PPW Monitoring
- Reporting and Data Management
- Administrative and Clerical Support
Financial & Market Performance:
- Escalate potential delays or non-compliance to CBW and PPW
- Maintain accurate reinsurance-related data to support profitability and performance analysis.
- Support timely and accurate submission of regulatory requirements to avoid penalties and maintain full regulatory compliance.
Operational Excellence
- Monitor Closing Binder Warranties (CBW) and Premium Payment Warranties (PPW) to ensure timely compliance with contractual obligations
- Maintain accurate and up-to-date treaty records, trackers and filing systems
- Assist in regulatory submissions, audit requirements and compliance-related documentation to ensure timely and accurate reporting
Customer Centricity
- Respond promptly to requests and inquiries from internal stakeholders and reinsurers
- Provide timely updates on CBW and PPW, and reporting requirements
- Support the resolution of documentation and reporting issues through effective stakeholder coordination and follow-up
- Maintain professional and collaborative relationships with internal and external stakeholders to ensure efficient service delivery
The role is critical in supporting compliance, ensuring operational efficiency, minimizing the risks of missed obligations or penalties, and maintaining reliable reinsurance administration processes.
KRA 1: Reinsurance Administration and Documentation
- Activity | Deliverable 1: Maintain and organize RI files and correspondences to ensure complete and updated records
- Activity | Deliverable 2: Monitor documentation trackers to ensure completeness and timely follow-up
KRA 2: CBW and PPW Monitoring
- Activity | Deliverable 1: Maintain updated CBW and PPW monitoring logs with accurate due dates and compliance status
- Activity | Deliverable 2: Ensure timely submission and release of CBW and PPW requirements
- Activity | Deliverable 3: Escalate overdue submission and track resolution until closure
KRA 3: Reporting and Data Management
- Activity | Deliverable 1: Generate periodic reports, bordereaux and reinsurance-related data requirements accurately and on time
- Activity | Deliverable 2: Update and validate data in systems and trackers to ensure data accuracy and completeness
KRA 4: Administrative and Clerical Support
- Activity | Deliverable 1: Prepare correspondence, and presentation documents related to reinsurance, whenever necessary
- Activity | Deliverable 2: Maintain document repositories, filing systems, and audit-ready records in accordance with BPIMS standards
- Activity | Deliverable 3: Monitor action items, and maintain trackers for reinsurance-related deliverables
- Activity | Deliverable 4: Assist in gathering information and supporting documents for audits, regulatory submission, and management requests
Must-Have Qualifications
- Bachelor's degree
- Proficiency in Microsoft Office applications
- Strong attention to detail and accuracy
- Good organizational and time management skills
- Strong collaborator
Nice-to-Have Qualifications
- Years of experience in insurance, reinsurance, administration or similar operational support roles
- Exposure to claims, finance or underwriting processes within the insurance industry
- Exposure to multiple lines of business
- Basic knowledge of regulatory compliance requirements
- Familiarity or experience with BPIMS systems and tools
