YOUR ROLE
As the Government Affairs and General Administration Specialist, you will play a crucial role in maintaining efficient day-to-day office operations all Air and Ocean Facilities held by - CEVA Logistics Philippines, Inc. (CLPI) and CEVA Freight Forwarding (Philippines) Inc. (CFFPI) by ensuring that each site has all the relevant regulatory permits from the government and is supported in necessary secretarial, clerical and administrative matters. You will also support the Air and Ocean team, directly and indirectly, in ensuring smooth delivery relating to our clients and vendors. This position requires a proactive and detail-oriented professional with strong organizational and communication skills, capable of coordinating across multiple sites and functions.
WHAT ARE YOU GOING TO DO
Regulatory Affairs
- Apply, secure, manage, maintain, and renew all relevant licenses needed by the business to operate all product lines.
- Collect, index, and maintain all documentary requirements needed to have each license approved.
- Troubleshoot and work with relevant regulatory agencies to ensure compliance to rules and regulations.
- Update, maintain, and submit all reports relevant to regulatory bodies for licensing.
- Represent and transact in behalf of the company the necessary actions to ensure compliance to regulatory requirements.
- Report, strategize, and execute directions needed internally to efficiently work with regulatory agencies and delivery needed licenses.
General Administration:
- Oversee general office operations including managing office supplies, pantry supplies, equipment, and facilities.
- Coordinate and schedule meetings, conferences, and appointments and client visits in tandem with the operations.
- Manage and coordinate with Non-trade Procurement team for suppliers and vendors.
- Coordinate company events and support employee engagement activities.
- Ensure that all Air and Ocean facilities are operational, clean, organized, fully supplied with necessary consumables.
- Coordinate with relevant verticalized teams in behalf of Air & Ocean to ensure operational administrative requirements are met.
- Coordinate with relevant verticalized teams in behalf of Air & Ocean to ensure compliance and adherence with relevant internal policies.
- Assist in managing budgetary responsibilities related to office expenses.
- Provide secretarial and clerical services to A&O Management and Department Heads as deemed necessary.
WHAT ARE WE LOOKING FOR
Education & Qualifications
- Degree in Business, Marketing or equivalent.
- Fluent in English (written and verbal)
Experience
- Min 2 years experience working in regulatory affairs.
- Min 2 years experience with administrative work.
- Strong experience working with internal customers.
Specialist Knowledge & Skills
- Strong research and analytical skills
- Strong communication skills with ability to connect to all levels of the organization and external parties
- Strong presentation skills
- Ability to generate presentations and other content thru various mediums
Interpersonal & Communication Skills
- Strong interpersonal and communication skills
- Ability to develop highly collaborative and productive relationships.
- High attention to detail and ability to spot and adjust gaps as needed.
Desirable
- Logistics and Supply Chain knowledge
- Experience working Logistics companies
- Experience working with external stakeholders
- Drive and interest with CSR activities
WHAT DO WE HAVE TO OFFER
- HMO w/ 2 free dependents from day 1 of hiring
- Group Life Insurance
- Medical Reimbursement (includes eyeglasses)
- Service Incentive Leave + Sick Leave + Vacation Leave + Bereavement Leave
- Birthday token
- Annual Performance Reviews w/ a chance of a salary alignment
- Annual Company Performance Bonus
ABOUT TOMORROW
We value your professional and personal growth. That's why we share plenty of career opportunities for you to thrive within CEVA. Join CEVA for a challenging career.
