Recruitment Specialist

Brand: IMS People Possible

Department: ORS-APAC

Location: Manila Philippines (Onsite Only)

Reports to Job Title: Team Leader/Asst. Operations Manager

Shift Timing: Any 9 hours between 2am to 1pm OR 9am to 9pm Manila Time

Role Overview:

The Recruitment & Workforce Operations Specialist will support high-volume recruitment and workforce management activities for Australia's light industrial sector. This role is responsible for sourcing and screening candidates, conducting pre-screens, coordinating interviews, maintaining candidate pipelines, and supporting workforce management activities to ensure client staffing requirements are met efficiently. The ideal candidate will be highly organised, adaptable, and comfortable working in a fast-paced environment where recruitment and operational priorities may change daily

Key Responsibilities Recruitment & Candidate Management

• Review and screen applications against client requirements
• Conduct candidate pre-screens and suitability assessments
• Shortlist qualified candidates and coordinate interviews
• Build and maintain talent pipelines for ongoing workforce needs
• Follow up with candidates regarding registrations, onboarding, and compliance requirements
• Maintain accurate candidate records within Vincere and internal system

Workforce Operations & Management

• Support workforce planning and fulfilment activities
• Manage worker availability and workforce allocation
• Assist with rostering and workforce coverage requirements
• Coordinate workforce communication regarding assignments, availability, and attendance
• Monitor workforce attendance and escalate operational concerns where required
• Support urgent staffing requirements and workforce continuity

Operational Support

• Work closely with the Australian onshore team to meet client workforce requirements
• Ensure compliance with recruitment and operational processes
• Maintain high levels of accuracy, responsiveness, and customer service

Required Skills & Experience

• Strong communication and relationship management skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong organisational skills and attention to detail
• Experience using ATS, CRM, or workforce management systems
• JobAdder experience is advantageous

Work Schedule

This role supports Australian operations and requires flexibility to work across rotating shifts based on business requirements, including early morning, daytime, and afternoon/evening schedules

Ideal Candidate Attributes

• Adaptable and flexible.
• Proactive and solution-oriented.
• Strong sense of accountability and ownership.
• Comfortable working in high-volume environments.
• Process-driven with excellent follow-through.
• Team-oriented with a customer-focused mindset.