Recruitment & Onboarding Coordinator VA

Responsibilities

• Maintain and update applicant tracking spreadsheets, ensuring accurate records of candidate information, stage updates, and onboarding progression
• Conduct multi-channel candidate outreach via phone calls and SMS to guide prospective hires through sequential onboarding steps
• Review, verify, and complete required hiring documentation, tax forms, compliance paperwork, and identity verification submissions
• Manage and update the end-to-end recruitment and onboarding pipeline to ensure real-time visibility into active candidate statuses
• Conduct concise 5-minute candidate handoff calls to review prior work experience, clarify job responsibilities, verify compensation expectations, and set next steps before transferring candidates to hiring managers
• Access and navigate operational portals such as Amazon Relay and J. J. Keller to manage driver/applicant profiles, complete submissions, and maintain compliance records
  
  

Qualifications

• Proven experience in recruitment, applicant coordination, HR administration, or onboarding in a corporate environment or as a Virtual Assistant
• Required proficiency in Microsoft Excel and Google Sheets for data entry, applicant logging, and pipeline tracking
• Ability to quickly master custom software platforms and specialized industry portals (Amazon Relay, J. J. Keller, ATS platforms)
• Strong organizational discipline, attention to detail, and process consistency when handling high volumes of candidate records
  
  

For fast application process, please send your CV/Resume to