Recruitment Administrator

Bloom Virtual is a leading provider of offshore business support and outsourcing services which include virtual assistance, offshore recruiting, and sales development - committed to attracting and retaining top talent.

As we continue to grow, we are looking for a Recruitment Administrator to support recruitment operations internally. This role will work closely with management and the recruitment team to keep day-to-day activities organized, maintain accurate records, coordinate communications, support new client inquiries, and ensure important tasks and follow-ups are completed.

The ideal candidate is highly organized, detail-oriented, responsive, and comfortable working across multiple recruitment systems and priorities. This is a hands-on administrative role for someone who enjoys keeping recruitment processes organized and moving forward.

Responsibilities:

• Maintain candidate, client, vacancy, and recruitment activity records across our CRM and ATS.
• Update candidate statuses, interview feedback, communications, follow-ups, and other recruitment activity.
• Draft, proofread, publish, and maintain job advertisements across Indeed, JobStreet, LinkedIn, and other recruitment platforms.
• Support candidate sourcing, outreach, follow-ups, and cold email campaigns.
• Build candidate lists and direct interested applicants to the appropriate recruiter.
• Schedule interviews, send confirmations and reminders, and coordinate candidate availability.
• Follow up on interview feedback and outstanding recruitment actions.
• Support offers and onboarding by coordinating documents, tracking requirements, and confirming start arrangements.
• Prepare and format candidate resumes and submission documents when required.
• Respond to new customer inquiries and coordinate follow-up with the appropriate team member.
• Prepare client contracts and administrative documents using approved templates and track outstanding signatures.
• Collect recruitment activity data and assist with weekly reporting and team trackers.
• Maintain recruitment templates, forms, checklists, and other administrative resources.
• Identify gaps or inefficiencies in recruitment administration and suggest practical improvements.
• Provide ad hoc administrative and operational support to the recruitment and management teams as needed, including assisting with projects, research, coordination, and other priority tasks.
• Identify ways to make administrative processes more organized and efficient.

Qualifications:

• Bachelor's degree in Psychology, Human Resources, Business, or a related field.
• Previous experience in administration, coordination, recruitment support, customer service, or a similar role.
• Strong written and spoken English with professional communication skills.
• Highly organized and detail-oriented with good follow-through.
• Able to manage multiple tasks, priorities, and deadlines.
• Comfortable working with spreadsheets, CRM/ATS platforms, Microsoft Office, Google Workspace, and other online tools.
• Professional and responsive when communicating with candidates, clients, and colleagues.
• Able to work independently and take initiative without needing constant direction.
• Comfortable learning new systems, processes, and software.
• Able to handle confidential information with discretion.

Preferred Experience:

• Experience supporting recruitment, staffing, or professional services.
• Experience working with U.S.-based clients or companies.
• Familiarity with Indeed, JobStreet, LinkedIn, or other recruitment platforms.
• Experience with CRM or ATS systems.
• Experience preparing reports, trackers, and administrative documentation.
• Familiarity with AI tools and other technology used to improve administrative efficiency.

Working Hours:

• The successful candidate must be willing to work late, and graveyard shifts to support the US regions.

Location:

• IT Park, Cebu City, Philippines + Hybrid remote from home flexibility

Salary Information:

• 18,000 PHP – 25,000 PHP per month (Negotiable based on experience).
• Benefits include 18 days leave, 13th month pay, state-mandated benefits, night differential, and HMO after regularization.
• High-spec laptop, external screens, VOIP phone, Bluetooth headset, and other gadgets to support your role.