Recruiting Coordinator

Role: Recruiting Coordinator

Overview
We are seeking a Recruiting Coordinator to support our RPO partnership with a leading renewable energy company. This role will will be responsible for driving the interview and hiring process, scheduling a high volume of interviews, managing logistics, creating offer letters, initiating and monitoring BGC and onboarding activities, and assisting with various projects as needed.

Key Responsibilities
Interview & Hiring Process Coordination
• Manage and drive the end to end interview process, ensuring timely progression of candidates.
• Schedule a high volume of interviews across multiple time zones and stakeholders.
• Coordinate logistics such as virtual meeting links, onsite interview rooms, travel arrangements (if applicable), and candidate communications.
• Partner closely with recruiters and hiring managers to ensure alignment and smooth execution of each hiring stage.

Offer & Pre Employment Activities
• Draft, prepare, and distribute offer letters with a high degree of accuracy.
• Initiate background checks (BGC) and monitor progress to ensure timely completion.
• Launch onboarding workflows and track completion of required documentation and tasks.
• Serve as a point of contact for candidates during pre hire and onboarding phases.

Operational & Administrative Support
• Maintain accurate candidate records and data integrity within the applicant tracking system (ATS).
• Support process improvements and documentation of recruiting workflows.
• Assist with reporting, metrics, and dashboards as needed.
• Contribute to special projects across the Talent Acquisition team, such as employer branding, process optimization, or event coordination.

Qualifications
• Bachelor's degree in Human Resources, Business Administration, or related field; equivalent experience also considered.
• 1-3 years of experience in recruiting coordination, HR support, or administrative roles (RPO experience preferred).
• Experience utilizing an ATS (e.g., Success Factors, Workday, Greenhouse, iCIMS, Lever) for efficiency, preferred.
• Familiarity with background check processes and onboarding systems is a plus.
• Strong understanding of professional communication and confidentiality standards.
• Strong communication and stakeholder management skills.