Receptionist

Job Summary

The Front Desk Receptionist is responsible for managing the corporate office reception area and serving as the first point of contact for visitors, employees, applicants, clients, suppliers, and other guests. The position ensures a professional and welcoming experience while providing administrative and coordination support to the office.

Key Responsibilities

• Greet and assist all visitors, clients, applicants, suppliers, and employees in a courteous and professional manner.
• Manage the reception area and ensure that visitors are properly accommodated and directed to the appropriate person or department.
• Answer, screen, and route incoming telephone calls and provide basic information when appropriate.
• Receive and distribute incoming mail, documents, packages, and deliveries.
• Maintain an organized visitor log and coordinate visitor access with concerned departments.
• Notify employees of their visitors and coordinate meetings and appointments.
• Assist candidates and applicants during interviews and coordinate with the Recruitment Team regarding interview schedules.
• Provide basic information about the company, office departments, and general inquiries.
• Coordinate with building administration and security personnel regarding visitors, deliveries, and office concerns.
• Assist in scheduling meeting rooms and ensuring that meeting areas are properly prepared.
• Monitor and maintain cleanliness and orderliness of the reception area.
• Provide administrative support such as filing, encoding, photocopying, scanning, and preparation of documents when needed.
• Assist HR and other departments with administrative requirements and coordination.
• Maintain confidentiality