Receptionist / Secretary

About This Role

We are looking for an organized, professional, and detail-oriented Receptionist / Secretary to support daily office operations in a growing e-commerce company. This role is ideal for someone with strong communication and administrative skills who can manage front-desk responsibilities, coordinate schedules, maintain records, and provide reliable support to management and other departments.

Responsibilities

Responsibilities

• Welcome visitors, attend to inquiries, and manage incoming calls, emails, and messages.
• Handle scheduling, appointments, meetings, and calendar coordination.
• Prepare, organize, and maintain company documents, records, and files.
• Assist in preparing reports, letters, memos, meeting minutes, and other administrative documents.
• Provide administrative and secretarial support to management and other departments.
• Receive, sort, and distribute incoming and outgoing mail, packages, and deliveries.
• Monitor office supplies and coordinate replenishment when needed.
• Coordinate meetings, office activities, and other administrative requirements.
• Assist with data entry, encoding, filing, and updating company records.
• Maintain an organized, professional, and presentable reception and office area.
• Handle confidential information with discretion and professionalism.
• Perform other administrative tasks as assigned by management.
  
  

Qualifications

• Proven experience as a Receptionist, Secretary, Administrative Assistant, or in a similar role is preferred.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office, Google Workspace, email, and basic office applications.
• Strong organizational, time-management, and multitasking skills.
• Detail-oriented, accurate, and capable of maintaining organized records.
• Professional, approachable, and customer-service oriented.
• Trustworthy and able to handle confidential information responsibly.
• Proactive, resourceful, and capable of working independently with minimal supervision.
• Able to coordinate effectively with different departments and management.
• Willing to work in a fast-paced and growing e-commerce company environment. Application Requirements
• Applicants are encouraged to submit an updated resume highlighting relevant administrative, reception, or secretarial experience.
• Experience using office productivity tools and handling multiple administrative responsibilities is an advantage. Preferred Qualities
• Professional and confident when communicating with visitors, clients, and employees.
• Highly organized and attentive to details.
• Takes initiative and can anticipate administrative needs.
• Maintains confidentiality, professionalism, and a positive attitude.
• Willing to learn, adapt, and contribute to improving office procedures and workflows.