About the Role
As a Receptionist & Admin Associate, you will be part of the Corporate Services Department, supporting the day-to-day operations of the office. You will play a key role in managing front-desk activities, coordinating administrative processes, and ensuring a well-organized and productive workplace. As the first point of contact for visitors, clients, and employees, you will help create a professional and welcoming environment while providing essential operational support across various departments.
Key ResponsibilitiesReception & Front Desk Management
- Manage meeting room reservations and scheduling
- Attend to incoming phone calls and route inquiries appropriately
- Issue and monitor company landline phones
- Receive, sort, and distribute incoming documents and deliveries
- Welcome visitors and coordinate with employees regarding appointments and meetings
Administrative & Office Support
- Coordinate errands and provide status updates to relevant stakeholders
- Process domestic flight quotations and bookings
- Manage office supplies, including ordering, distribution, and inventory monitoring
- Oversee utility and medicine supplies, including procurement and stock management
- Coordinate with canteen concessionaires regarding operational requirements
Facilities & Fleet Administration
- Support fleet administration activities and documentation
- Coordinate vehicle registrations and related requirements
- Schedule repairs and maintenance for office facilities and company assets
- Assist in maintaining a safe, organized, and efficient workplace environment
QualificationsMust-Have
- Bachelor's Degree in Business Administration, Communications, Office Management, or a related field
- Strong verbal and written communication skills
- Excellent telephone etiquette, with the ability to remain professional, polite, and calm at all times
- Strong organizational and multitasking abilities
- Proficiency in Google Workspace and standard office applications
- Ability to manage time effectively, prioritize tasks, and work independently
- Customer-service oriented with strong interpersonal skills
Nice-to-Have (Optional but Recommended)
- Previous experience in a receptionist, administrative, or office support role
- Experience coordinating travel arrangements, office supplies, or facility management activities
- Familiarity with fleet administration and vendor coordination processes
- Knowledge of office operations and administrative best practices
Open To
- Candidates with internship, organizational, or administrative experience
Work Details
- Location: Taguig, BGC
- Setup: Full Onsite
Why Join Us
- Gain exposure to corporate services, workplace operations, and business support functions.
- Develop hands-on experience in office administration, facilities coordination, and employee support services.
- Work closely with various departments and stakeholders across the organization.
- Build strong organizational, communication, and problem-solving skills.
- Enjoy opportunities for learning, professional development, and career growth.
