Job Description:
The Administrative Assistant / Receptionist is responsible for providing efficient administrative and clerical support to ensure the smooth day-to-day operations of the office. This role also serves as the first point of contact for visitors and callers, ensuring a professional and welcoming environment.
Front Desk Management:
- Greet and assist visitors in a professional and friendly manner.
- Answer, screen, and direct phone calls and emails to the appropriate staff members.
- Manage incoming and outgoing mail, packages, and deliveries.
Administrative Support:
- Provide administrative and clerical support to various departments.
- Prepare, format, and edit correspondence, reports, and other documents.
- Schedule meetings, appointments, and maintain calendars.
- Assist in organizing company events, meetings, and travel arrangements.
- Maintain and update filing systems, databases, and records (both electronic and hard copy).
- Manage Biometrics, elevator passes, Company ID, and gate passes.
Office Management:
- Monitor and maintain office supplies and inventory.
- Coordinate maintenance and repair of office equipment and facilities.
- Ensure cleanliness and orderliness of the reception and common areas.
Other Duties:
- Support HR and Finance departments with basic administrative tasks when needed.
- Handle confidential information with discretion.
- Perform other related duties as assigned.
Qualifications:
- Bachelor's degree in Business Administration, Office Management, or a related field (preferred).
- Proven experience as an administrative assistant, receptionist, or in a similar role.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and basic office equipment.
- Professional appearance and demeanor.
Working Conditions:
- Office-based position.
- Regular working hours: [e.g., Monday to Friday, 9:00 AM 6:00 PM].
- May occasionally be required to support company events or activities outside regular hours.
Location:
Makati City
Brand:
Carat
Time Type:
Full time
Contract Type:
Temporary
