We are seeking a proactive, forward-thinking, and outgoing Real Estate Virtual Assistant to join our team and support our growing real estate practice. In this role, you will be the backbone of our digital marketing, property listings, CRM workflows, and day-to-day operations.
If you have prior US real estate experience, love staying organized, and know how to take raw content and turn it into polished, engaging marketing materials, we want to hear from you!
Compensation & Benefits:
- Starting Rate: $4.50 - $5.00/hour
- Annual bonus equal to 1 month's pay
- Retention bonus
- Performance-based pay raises (Month 3, Year 1 and 2)
Core Responsibilities:
1. Social Media Management
- Create and schedule 2 to 4 engaging posts per week across Instagram and Facebook using Coffee & Contracts templates, Canva assets, and personal branding photos.
- Edit raw video clips sent directly from property walkthroughs into eye-catching Reels and short-form videos (e.g., coming-soon listing teasers, property tours).
2. Listing Promotion & Property Marketing
- Build custom listing websites on CribFlyer whenever a new property goes live, and update custom bio link hubs.
- Design and update property brochures, highlight flyers, and special-features sheets in Canva using high-res photos and listing details.
3. Newsletter & Print Marketing
- Update and format the quarterly Seven Meadows newsletter magazine using established Canva templates.
- Coordinate quarterly postcard mailers for community events (e.g., neighborhood holiday lights contests).
- Assist with updating and maintaining website elements built in Canva.
4. CRM & Operations Setup
- Send Google Forms (Get-to-Know-You) to new leads and ensure responses seamlessly auto-populate into our central client database.
- Organize and track client details for ongoing follow-up, past-client nurture sequences, and special occasion outreach (birthdays, home anniversaries).
- Build out and maintain Asana project boards so every real estate file has clear, actionable next steps.
Qualifications & Must-Haves:
- Prior Real Estate Experience (Required): Previous experience working with a real estate agent, team, or brokerage in the US is essential.
- Personality: Forward-thinking, self-motivated, outgoing, and communicative. You don't just wait for instructions—you anticipate next steps and suggest solutions.
- Tech-Savvy: Fast learner with strong proficiency in administrative systems, video editing basics, and digital marketing tools.
- Design Eye: Ability to maintain consistent brand aesthetics across Canva, social channels, and print collateral.
Mandatory Software Proficiency:
- Real Estate & Ops Tools: Coffee & Contracts, CribFlyer, Asana, Dropbox
- Marketing & Admin Tools: Canva, Meta Business Suite (Instagram & Facebook), Google Workspace (Google Forms, Google Drive)
