Real Estate Transaction Coordination VA

20four7VA is seeking an experienced Real Estate Transaction Coordination & Administrative Virtual Assistant to support a Maryland-based real estate team. The ideal candidate has hands-on experience with U.S. residential real estate transactions and can assist with offer preparation, transaction coordination, document management, and administrative support.

Responsibilities

• Prepare offers, contracts, disclosures, and related transaction documents
• Manage transactions from contract acceptance through closing
• Track deadlines, required documentation, and transaction milestones
• Coordinate communication with agents, clients, lenders, title companies, and other parties
• Follow up on outstanding documents, signatures, and pending items
• Maintain accurate records within CRM and transaction management systems
• Provide administrative support and status updates to agents
• Assist in developing and maintaining transaction workflows and checklists

Qualifications

• Previous U.S. real estate transaction coordination experience
• Knowledge of residential real estate contracts and contract-to-close processes
• Experience with transaction management platforms
• Strong written English communication skills
• Excellent organizational and time management abilities
• Ability to manage multiple transactions simultaneously

Preferred Skills

• Experience with BoldTrail
• Experience with Lofty CRM
• Maryland real estate transaction experience
• Familiarity with electronic signature and transaction management tools

Pay Rate Range

• $4.50 - $7.50 per hour

Additional Information

• Initially 20 hours per week, with the expectation of increasing to 40 hours per week after onboarding
• Monday to Friday
• U.S. Eastern Time business hours (schedule to be discussed)
• This is an excellent opportunity for a detail-oriented real estate professional seeking a long-term remote role supporting a growing U.S.-based real estate team.

Recruitment Process

• Basic Skills Assessment
• Application Requirements Review
• Initial Interview
• Job-Specific Assessment
• Final Interview