RBS Trade Analyst (with Logistics and Invoicing Experience)

Job Description

Back-office execution role supporting TFS Switzerland operations. The position owns rules-based processing, documentation, certification handling and trade follow-up. Customer-facing relationship management and commercial activities are retained by SGS Switzerland.

Primary Responsibilities

• Processing of inspection requests, including review of accuracy and completeness of Requests for Inspections
• Back-office execution of the registration and licensing process
• Ensuring CoC issuance, amendments and replacement as per country standards
• Acting as back-office interface between SGS Switzerland and the trade for case execution
• Ensuring processing quality, timeliness and adherence to agreed service levels

Specific Responsibilities

• At all times, complieswith SGS Code of Integrity and Professional Conduct.

• Ensuring SR registration and, when applicable, creating hard files with relevant documents

• Validating external parties in the Operations system

• Transmitting relevant contractual documents to the Certification Center (CC) for processing

• Receiving Conformity Assessment Instructions from CC and acting upon them

• Requesting quality and transaction documents from exporters/producers as instructed by CC

• Generating invoices, following up with exporters for payment, and registering payments

• Contacting the trade for resolution of discrepancies and requests for additional information (client follow-up)

• Monitoring and resolving Blocking Actions under TC/SA role following up for missing information ensuring timeliness of certificate issuance (first-level escalation)

• Following up with LO / exporter for importer / authority acceptance in case of discrepancies

• Coordinating CoC issuance where printing on security paper and physical delivery is required, liaising with the Switzerland office (physical step remains local)

• Monitoring of inspection execution, sampling and testing, when applicable

• Entering and managing orders in group-sanctioned systems managing documents and communication in group-sanctioned tools

• Preparing regular job status reports for the Switzerland operation

• Complying with QMS procedures, IVP rules and Country Instructions assisting in QMS maintenance

• Handling day-to-day operations in a timely, complete and proper manner

• Comply with all SGS policies including Quality, Health & Safety, Environmental and Code of Integrity

• Act at all times in accordance with SGS values, including professionalism, respect and inclusion

Qualifications

• University degree or equivalent professional qualification (min. 3 years relevant sector/company experience)
• Minimum 2 years experience in trade / import-export back-office operations
• Experience in SGS TFS services is an advantage
• Fluent English (working language with the Switzerland team) German an advantage
• Strong attention to detail and accuracy in document and data processing
• Proficiency with operational systems (LIMS and group-sanctioned order/document tools)