Company Description
We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.
Job Description
Primary Responsibilities
The Administrative Assistant will be responsible for providing support in the administrative tasks of the business Line.
- Create Purchase Orders for Third-Party and Affiliate Jobs through I-Procurement:
- Issue detailed and accurate purchase orders for external vendors and affiliates, ensuring compliance with internal and contractual requirements.
- Track delivery, deadlines, and service quality.
- Maintain ongoing communication with vendors and internal teams to resolve issues or adjust orders.
- Manage records and documentation associated with each purchase for internal or external audits
- Assist in the Preparation of Proposals and Tenders:
- Support the collection of technical, financial, and administrative information required for proposals and tenders.
- Assist in drafting, reviewing, and formatting documents to meet client or tender requirements.
- Ensure timely submission of proposals, maintaining version control and document tracking.
- Coordinate with various departments (sales, operations, finance) to ensure all information is accurate and consistent.
- Support colleagues with additional administrative needs as required.
- Develops skills and knowledge to progress in your career.
- Develops trust by providing timely responses to all inquiries, whether by Teams, email, or phone
- Promotes a positive Can do! attitude and a safe working environment.
- Be knowledgeable and compliant with SGS procedures and standards.
- Takes initiative in all we do and perform other duties as required to further SGS mission of service, quality and growth.
- Builds and maintains strong working relationships.
- Performs other related duties as may be assigned either in support of departmental goals or for his/her personal or professional training, education or development as programmed by his/her immediate superior.
- Ensures work area in GBS is kept clean and presentable at all times.
- Remains familiar with SGS quality assurance procedures
- Complies to all SGS QHSE and HR policies and procedures
Qualifications
- Bachelor's degree in administration, Secretarial Studies, or similar.
- Advanced proficiency in office tools (Excel, Outlook, PowerPoint, Word).
- Advanced proficiency in Windows-based applications.
- Good command of the English language (B2+)
- Prior experience is preferred:
- Previous experience in administrative roles.
- Salesforce experience
- Linked In experience
- German language skills
