Quality Management System Specialist

About Advanced Energy

Advanced Energy Industries, Inc. (NASDAQ: AEIS), enables design breakthroughs and drives growth for leading semiconductors and industrial customers. Our precision power and control technologies, along with our applications know-how, inspire close partnerships and innovation in thin-film and industrial manufacturing. We are proud of our rich heritage, award-winning technologies, and we value the talents and contributions of all Advanced Energy's employees worldwide.

Job Summary

The Quality Management System Specialist is responsible for supporting the maintenance and continuous improvement of the organization's Quality Management System (QMS). This role ensures ongoing certification to current and future management system standards by assisting in the implementation and monitoring of compliance requirements. The position also helps maintain adherence to applicable regulatory, statutory, and industry standards while ensuring timely closure of all management system-related actions to sustain operational effectiveness and compliance.

Key Responsibilities

Internal Audit Program Management

• Develop and implement the annual Internal Audit Plan aligned with applicable management system standards and organizational priorities.
• Facilitate training and capability-building sessions for Internal Auditors to ensure understanding of relevant management system requirements.
• Conduct internal audits to assess compliance, effectiveness, and alignment with established standards and procedures.
• Prepare and issue detailed Internal Audit Reports, highlighting findings, observations, and opportunities for improvement.
• Initiate and issue Corrective Action Requests (CARs) based on audit findings.
• Monitor and follow up on CARs to ensure timely closure and effective implementation of corrective actions.

Corrective and Preventive Action (CAPA) Management

• Issue Corrective Action Requests (CARs) to process owners and ensure proper documentation of responses and action plans.
• Review and evaluate Root Cause Corrective Action (RCCA) submissions for accuracy, completeness, and effectiveness.
• Analyze proposed actions to ensure alignment with root causes and prevention of recurrence.
• Track and follow up on due and overdue CARs to verify implementation and validate effectiveness of actions taken.

Management Review and Reporting

• Maintain and update internal audit data within centralized databases (e.g., Excel trackers).
• Perform data analysis and generate insights on audit findings, trends, and system performance.
• Prepare comprehensive reports and presentations (e.g., PowerPoint) for Management Review meetings.
• Provide regular updates to leadership on CAR and PRS (Problem Reporting System) status, highlighting risks, delays, and improvement opportunities.

Third-Party (External) Audit Management

• Lead coordination and preparation activities for third-party certification and surveillance audits.
• Act as the primary point of contact and guide auditors throughout the audit process.
• Ensure proper documentation, filing, and safekeeping of third-party audit reports in designated repositories.
• Summarize audit outcomes, track findings, and monitor closure status.
• Collaborate with process owners to develop appropriate responses to audit findings.
• Review and assess RCCA submissions to ensure adequacy and effectiveness.
• Monitor completion of corrective actions and ensure timely closure of audit findings.

Customer Audit and Visit Support

• Coordinate preparation activities for customer audits and site visits to ensure readiness and compliance.
• Provide timely and accurate responses to customer checklists and audit requirements.
• Support and guide customers during audits, including the provision of required documentation and evidence.
• Record, consolidate, and track audit findings for effective monitoring and analysis.
• Maintain organized documentation of customer audit reports and findings.
• Work closely with process owners to address customer audit findings through appropriate corrective actions.
• Review RCCA submissions to ensure root causes are properly identified and addressed.
• Monitor progress and ensure closure of all customer audit findings within agreed timelines.

Qualifications:

• Bachelor's Degree in Engineering, Science, or a related field, with at least 2 years of experience in a manufacturing or factory environment.
• Working knowledge of Quality Management Systems (QMS) and ISO standards; experience in internal audits and CAPA/RCCA processes preferred.
• Strong analytical, problem-solving, and data management skills, with proficiency in Microsoft Excel and PowerPoint.
• Excellent communication, coordination, and documentation skills, with a keen eye for detail and commitment to compliance and continuous improvement.
• Willing to work onsite in Rosario, Cavite.

Compensation

As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce. Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan, we offer a strong benefits package in each of the countries in which we operate.

Equal Employment Opportunity (EEO)

Advanced Energy is committed to diversity in its workforce including Equal Employment Opportunity for Minorities, Females, Protected Veterans, and Individuals with Disabilities.

We are committed to protecting and respecting your privacy. We take your privacy seriously and will only use your personal information to administer your application in accordance with the RA No. 10173, also known as the Data Privacy Act of 2012.