Job Description
Qualifications
Bachelor's Degree in Business Administration, Supply Chain Management, Hospitality
Management, or related field.
Minimum 2–3 years of purchasing experience, preferably in restaurants, hotels, food manufacturing, or commissary operations.
Experience handling food, beverage, and restaurant operational supplies is highly preferred.
Knowledge of inventory management systems and ERP/POS (i.e. NetSuite) purchasing modules is an advantage.
Proficient in Microsoft Excel and purchasing documentation.
Required Competencies
Strong negotiation skills
Analytical and numerical ability
Excellent planning and organization
Attention to detail
Key Responsibilities
Procurement & Purchasing
Source, evaluate, and accredit suppliers that meet company standards for quality, pricing, and reliability.
Prepare and issue Purchase Orders (POs) based on approved Purchase Requests.
Ensure all purchases are properly authorized according to company approval limits.
Monitor stock requirements from stores and commissary to prevent stock shortages or overstocking.
Coordinate deliveries with suppliers and receiving personnel.
Supplier Management
Negotiate pricing, payment terms, rebates, and delivery schedules.
Develop long-term relationships with key suppliers.
Conduct regular supplier performance evaluations based on quality, delivery, pricing, and service.
Resolve supplier issues, shortages, damaged goods, and delivery discrepancies. Cost Management
Obtain competitive quotations from multiple suppliers.
Identify opportunities for cost savings without compromising product quality.
Monitor market price fluctuations for food commodities and operational supplies.
Recommend alternative products or suppliers when appropriate.
Inventory Coordination
Work closely with Store Operations to determine purchasing requirements.
Monitor inventory levels and reorder points.
Assist in reducing slow-moving, obsolete, and excess inventory.
Coordinate emergency purchases when necessary.
Documentation & Compliance
Maintain complete purchasing records and supplier documentation.
Ensure all purchasing transactions comply with company policies and audit requirements.
Update supplier price lists and product specifications.
Assist Accounting in invoice reconciliation and supplier payment concerns.
Reporting
Prepare Regular Reports Including
Purchase summary
Supplier performance
Cost savings achieved
Price variance analysis
Outstanding Purchase Orders
Supplier accreditation status
